Administrative Assistant

Javitch Block LLC; Cleveland (OH); Sur place; USD 37 000 - 52 000; Plein temps

Avantages offerts par ce poste

Health, Dental, and Vision Insurance

401(k) with Firm Matching

Paid Time Off (PTO)

Paid Holidays

Hands-on professional development and法

Résumé du poste

Javitch Block LLC in Cleveland is seeking an organized administrative professional to support technology projects and keep daily operations on track. You will manage calendars, coordinate meetings, track progress, and prepare concise updates for non-technical partners across the firm.

The role requires a can-do attitude, strong communication, and the ability to learn firm-specific software platforms while maintaining clear documentation and efficient workflows.

Qualifications

• High School diploma or better required.
• Associates or better preferred.
• Bachelors or better preferred.

Responsabilités

• Master Executive Support & Scheduling: Manage calendar scheduling, meeting prep, and all necessary correspondence.
• Proactive Project Tracking: Build and maintain structured project schedules, task lists, and action logs across ongoing IT infrastructure, legal software, and security initiatives.
• Continuous Skill Development: Eagerly learn firm-specific software platforms, project workflows, and legal IT standards to better anticipate needs and streamline processes.
• Partner Communication & Reporting: Draft clear, concise status reports regarding technical project progress.
• Task Follow-Up & Accountability: Actively track deadlines, following up with internal staff, legal teams, and external vendors to ensure deliverables stay on schedule.
• Documentation & Logistics: Organize project documentation, vendor contracts, user training schedules, and meeting minutes in a central, easily searchable repository.

Connaissances

Executive support

Project tracking

Written communication

Organizational skills

Formation

High School or better

Associates or better

Bachelors or better

Outils

Microsoft 365

Planner

Asana

Trello

Description du poste

Cleveland Office
Cleveland, OH 44114, USA

Description

This role requires exceptional organizational discipline and a strong willingness to learn technology workflows. You will manage daily administrative functions necessary to keep technology projects structured, documented, and on schedule. Acting as a key liaison, you will maintain clear tracking systems, follow up on moving pieces, and prepare concise project updates for non-technical partners across the firm.

Key Responsibilities May Include:

• Master Executive Support & Scheduling: Manage calendar scheduling, meeting prep, and all necessary correspondence.
• Proactive Project Tracking: Build and maintain structured project schedules, task lists, and action logs across ongoing IT infrastructure, legal software, and security initiatives.
• Continuous Skill Development: Eagerly learn firm-specific software platforms, project workflows, and legal IT standards to better anticipate needs and streamline processes.
• Partner Communication & Reporting: Draft clear, concise status reports regarding technical project progress.
• Task Follow-Up & Accountability: Actively track deadlines, following up with internal staff, legal teams, and external vendors to ensure deliverables stay on schedule.
• Documentation & Logistics: Organize project documentation, vendor contracts, user training schedules, and meeting minutes in a central, easily searchable repository.

Qualifications & Requirements

• Core Aptitude: Exceptional organizational skills and a drive to take ownership of administrative workflows.
• Mindset: A strong willingness to learn new systems, adapt to evolving technology, and ask questions to gain subject matter understanding.
• Experience: 0-2 years in an administrative support role; experience in a professional services environment is a plus.
• Tech Proficiency: Hands-on experience with Microsoft 365 (Word, Excel, PowerPoint, Teams, Outlook) and task management platforms (e.g., Planner, Asana, Trello).
• Communication Skills: Clear written and verbal communication skills; ability to summarize information accurately for leadership.

Why Join Us?

At Javitch Block LLC, we offer a collaborative and professional environment where you can grow your career and contirbute to the success of a well-established firm. Benefits include:

• Health, Dental, and Vision Insurance
• 401(k) with Firm Matching
• Paid Time Off (PTO)
• Paid Holidays
• Hands-on professional development and legal technology training

Qualifications

Education

Required

High School or better.

Preferred

Associates or better.

Bachelors or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.