Administrative Assistant

FLOWCO PRODUCTIONS LLC; Cleburne (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

FLOWCO PRODUCTIONS LLC in Texas seeks an Administrative Assistant to provide clerical support, answer inquiries, and maintain smooth office operations. You will greet visitors, manage communications, and prepare reports using Word, Excel, and PowerPoint.

The role requires one year of related experience and a high school diploma or GED. Strong organization, clear communication, and the ability to handle multiple priorities under pressure are essential.

Qualifications

• Strong administrative and communication abilities are required.
• Must possess excellent written, oral, and interpersonal skills.
• Ability to manage multiple projects with minimal supervision.
• Experience in a manufacturing environment is highly desirable.

Responsibilities

• Receives routine inquiries by phone, email, and visitors and provides professional information.
• Completes routine administrative duties including reports, word processing, spreadsheets, filing and mailing.
• Assists with General Accounting issues and processes invoices for payment.
• Handles vendor inquiries, verifies invoices, and routes for approval.
• Partners with Home Office Purchasing to set up vendors and input transactions.
• Plans and participates in celebrations or activities as needed.

Skills

Administrative skills

Communication skills

Organizational skills

Microsoft Office

Project management

Team player

Vendor/invoice processing

Education

High School diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Project

Document management

Job description

KNOWLEDGEThis position requires a basic understanding of the company’s organization, functions, roles, and responsibilities. Must be fully-functional and self-directed with the ability to manage competing priorities and have expertise in project management and service delivery.Responsibilities and Essential DutiesReceives routine inquiries such as phone calls, emails, and visitors. Polite, professional, and reliable information are essential when representing the Company.Completes routine administrative office duties including preparing reports, word processing, spreadsheets, filing, organizing, copying, faxing, mail, courier service, maintain office supplies, and other administrative responsibilities as requested.Assists with General Accounting issues. Receive inquiries from vendors, research discrepancies and resolve issues with vendors, process invoices for payment. Processes, tracks paperwork, enters, copies and files invoices. Handles vendor related phone calls regarding invoice inquiries. Verifies invoices against support documentation and route for appropriate approval and further processing and payment.Serves as a liaison with the Home Office Requisitions / Purchasing Group; compiles Vendor Supplier information and submits it to Houston Accounting for new Vendor Set-up; and assist when needed to input Receiving or Requisition transactions.Plans and participates in celebrations / activities, as needed.Qualifications (education, Experience and Skills)Education: High School education or GED and one (1) year equivalent work experience in related role preferred.Experience: At least one (1) year of experience as an Administrative Assistant. Work experience in a manufacturing environment highly desirable.SkillsExceptional administrative and communication abilities are required.Must possess an acute sensitivity to safety issues in a hazardous environment.Must be an effective communicator at all levels of an organization and with individuals and groups from different disciplines, industries and governmental agencies and exhibit exceptional written, oral, and interpersonal communication skills.Must have strong and effective organizational skills and proven capability to manage multiple projects.Advanced computer knowledge including Microsoft Office Suite including Word, Excel, Project and PowerPoint, automated document management applications and the aptitude to continually learn new software or applications is required.Team player with the ability to work with a multi-disciplinary team.Ability to manage projects independently with minimal supervision.WORK CONDITIONSWhile performing the duties of this job, the employee will work indoors and outdoors.Often exposed to stressful situations.Job is performed in a typical office environment, but is subject to time pressures and constraints, and is also dependent on input from others.