Administrative Assistant

Flogistix Lp; Cleburne (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Flogistix Lp in TX seeks an Administrative Assistant to handle routine inquiries, prepare reports, and support general office duties. The role requires strong communication, organizational, and computer skills in a manufacturing setting.

The candidate should have a High School diploma or GED and at least one year of related experience, with preference for prior administrative work in manufacturing. The position requires indoor/outdoor work and adherence to safety norms.

Qualifications

• High School education or GED and one year of related experience preferred.
• Experience as Administrative Assistant in a manufacturing environment is desirable.

Responsibilities

• Receives routine inquiries by phone, email, and visitors and provides polite, professional information.
• Performs routine administrative duties including reports, word processing, spreadsheets, filing, and mail handling.
• Assists with General Accounting tasks: handle invoices, vendor inquiries, and related paperwork.
• Acts as liaison with Home Office Requisitions / Purchasing; assists with vendor setup and transaction input.
• Participates in celebrations and activities as needed.

Skills

Administrative skills

Effective communication

Safety awareness

Orghanizational skills

MS Office proficiency

Team player

Project management

Education

High School or GED

Tools

MS Office Suite

Word

Excel

PowerPoint

Job description

Job Details

Job Location: TX-CLEBURNE - Cleburne, TX, Salary Range: Undisclosed, KNOWLEDGE

Responsibilities and Essential Duties

• Receives routine inquiries such as phone calls, emails, and visitors. Polite, professional, and reliable information are essential when representing the Company.
• Completes routine administrative office duties including preparing reports, word processing, spreadsheets, filing, organizing, copying, faxing, mail, courier service, maintain office supplies, and other administrative responsibilities as requested.
• Assists with General Accounting issues. Receive inquiries from vendors, research discrepancies and resolve issues with vendors, process invoices for payment. Processes, tracks paperwork, enters, copies and files invoices. Handles vendor related phone calls regarding invoice inquiries. Verifies invoices against support documentation and route for appropriate approval and further processing and payment.
• Serves as a liaison with the Home Office Requisitions / Purchasing Group; compiles Vendor Supplier information and submits it to Houston Accounting for new Vendor Set-up; and assist when needed to input Receiving or Requisition transactions.
• Plans and participates in celebrations / activities, as needed.

Qualifications (education, Experience and Skills)

Education: High School education or GED and one (1) year equivalent work experience in related role preferred.

Experience: At least one (1) year of experience as an Administrative Assistant. Work experience in a manufacturing environment highly desirable.

Skills

• Exceptional administrative and communication abilities are required.
• Must possess an acute sensitivity to safety issues in a hazardous environment.
• Must be an effective communicator at all levels of an organization and with individuals and groups from different disciplines, industries and governmental agencies and exhibit exceptional written, oral, and interpersonal communication skills.
• Must have strong and effective organizational skills and proven capability to manage multiple projects.
• Advanced computer knowledge including Microsoft Office Suite including Word, Excel, Project and PowerPoint, automated document management applications and the aptitude to continually learn new software or applications is required.
• Team player with the ability to work with a multi-disciplinary team.
• Ability to manage projects independently with minimal supervision.

WORK CONDITIONS

• While performing the duties of this job, the employee will work indoors and outdoors.
• Often exposed to stressful situations.
• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is also dependent on input from others.