Administration Staff

ADP, Inc.; Houston (TX); On-site; USD 25,000 - 28,000; Part time

Job summary

ADP, Inc. in Houston is seeking an Admin Assistant to support the Houston finance office. This part-time position involves routine clerical duties, managing secure document storage, and providing executive assistance to the CFO.

Responsibilities include typing, filing, answering calls, organizing the VDR, and calendar management, with opportunities to handle correspondence and reporting tasks as needed.

Qualifications

• High school diploma or equivalent required.
• Clerical experience preferred.
• Experience with document management systems or virtual data rooms is a plus.

Responsibilities

• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepare letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and deliveries to appropriate department or individual; processes outgoing mail/deliveries.
• Maintains and organizes the physical filing room; manages the Virtual Data Room (VDR) to ensure financial documents are current and accessible.
• Provides direct administrative support to the CFO with basic tasks, scheduling, and calendar management.
• Performs other related duties as assigned.

Skills

Typing 45 wpm

Communication skills

Customer service

Organizational skills

MS Office

Discretion

Education

High school diploma

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administration Staff

Houston, Houston, TX, US

30+ days ago Requisition ID: 1002

Salary Range: $18.00 To $20.00 Hourly

Admin Assistant/ Support

Job Summary: The Admin Assistant / Staff will perform routine clerical duties to support the Houston finance office of our line clearance company. This part-time role provides essential operational support, including the management of secure virtual and physical document storage, executive assistance to the CFO, and daily administrative tasks.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepare letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and deliveries to appropriate department or individual; processes outgoing mail/deliveries.
• Maintains and organizes the physical filing room; manages the Virtual Data Room (VDR) to ensure financial documents are current and accessible.
• Provides direct administrative support to the CFO with basic tasks, scheduling, and calendar management.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• High level of discretion when handling sensitive financial and operational information.

Education and Experience:

• High school diploma or equivalent required.
• Clerical experience preferred.
• Experience with document management systems or virtual data rooms is a plus.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.