Administrative Assistant

Flowco Holdings Inc.; Cleburne (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Flowco Holdings Inc. in Texas seeks an Administrative Assistant to support daily office operations and project delivery. The role requires strong organizational and communication skills, and the ability to manage competing priorities with self-direction.

You will handle routine inquiries, assist with accounting tasks, and liaise with the Home Office Requisitions/Purchasing Group, while contributing to team efforts and safety-conscious workplace practices.

Qualifications

• Education: High School education or GED and one year of related work experience preferred.
• Experience: At least one year as Administrative Assistant; manufacturing environment desirable.

Responsibilities

• Receives routine inquiries via phone, email and visitors, providing polite, professional information.
• Completes routine administrative duties including reports, word processing, spreadsheets, filing, and mail.
• Assists with general accounting tasks: vendor inquiries, invoice processing, and filing.
• Liaises with Home Office Requisitions/Purchasing; assists with vendor set-up and input transactions.
• Plans and participates in workplace celebrations and activities as needed.

Skills

Administrative skills

Communication

Safety awareness

Organizational skills

Microsoft Office

Project management

Teamwork

Independent work

Education

High School diploma or GED

Tools

Word

Excel

Project

PowerPoint

Document management

Job description

KNOWLEDGE

This position requires a basic understanding of the companys organization, functions, roles, and responsibilities. Must be fully-functional and self-directed with the ability to manage competing priorities and have expertise in project management and service delivery.

Responsibilities and Essential Duties

• Receives routine inquiries such as phone calls, emails, and visitors. Polite, professional, and reliable information are essential when representing the Company.
• Completes routine administrative office duties including preparing reports, word processing, spreadsheets, filing, organizing, copying, faxing, mail, courier service, maintain office supplies, and other administrative responsibilities as requested.
• Assists with General Accounting issues. Receive inquiries from vendors, research discrepancies and resolve issues with vendors, process invoices for payment. Processes, tracks paperwork, enters, copies and files invoices. Handles vendor related phone calls regarding invoice inquiries. Verifies invoices against support documentation and route for appropriate approval and further processing and payment.
• Serves as a liaison with the Home Office Requisitions / Purchasing Group; compiles Vendor Supplier information and submits it to Houston Accounting for new Vendor Set-up; and assist when needed to input Receiving or Requisition transactions.
• Plans and participates in celebrations / activities, as needed.

Qualifications (education, Experience and Skills)

Education: High School education or GED and one (1) year equivalent work experience in related role preferred.

Experience: At least one (1) year of experience as an Administrative Assistant. Work experience in a manufacturing environment highly desirable.

Skills

• Exceptional administrative and communication abilities are required.
• Must possess an acute sensitivity to safety issues in a hazardous environment.
• Must be an effective communicator at all levels of an organization and with individuals and groups from different disciplines, industries and governmental agencies and exhibit exceptional written, oral, and interpersonal communication skills.
• Must have strong and effective organizational skills and proven capability to manage multiple projects.
• Advanced computer knowledge including Microsoft Office Suite including Word, Excel, Project and PowerPoint, automated document management applications and the aptitude to continually learn new software or applications is required.
• Team player with the ability to work with a multi-disciplinary team.
• Ability to manage projects independently with minimal supervision.

WORK CONDITIONS

• While performing the duties of this job, the employee will work indoors and outdoors.
• Often exposed to stressful situations.
• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is also dependent on input from others.