Administrative Assistant

Science Academies of NY; City of Rochester (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health, Dental/Vision Insurance

403b Employer Match

Short Term Disability

Long Term Disability

Paid Vacation and Federal Holidays

Growth opportunities

Job summary

Science Academies of New York (SANY) invites applications for a Floating Administrative Assistant at the Citizenship and Science Academy of Rochester. The role supports daily office operations, greets visitors, and coordinates attendance, transportation, and substitute staff as needed.

The ideal candidate will have strong organizational and communication skills, experience in a school setting, and proficiency with MS Word, Excel, and Google Cloud.

Qualifications

• Requires high school diploma; degree preferred.
• Experience in a school setting encouraged.
• Fingerprint clearance through NYS Department of Education.

Responsibilities

• Answer main office phones.
• Greet visitors, parents, and students.
• Handle transportation requests and calls.
• Take student and staff attendance.
• Contact parents of absent students.
• Assign substitute teachers as necessary.
• Manage school files and supplies.
• Make morning/afternoon announcements and manage dismissal.

Skills

Organizational skills

Multitasking

Communication

Professional demeanor

MS Word

MS Excel

Google Workspace

Education

High School Diploma

Degree preferred

Tools

Microsoft Word

Microsoft Excel

Google Cloud

Job description

Science Academies of New York (SANY) is excited to announce an Floating Administrative Assistant for the Citizenship and Science Academy of Rochester.

Responsibilities and Duties

• Answer main office phones
• greet visitors, parents, and students
• Handle transportation requests and calls
• Take student and staff attendance
• Contact parents of students who are not present at school for the day
• Assign substitute teachers as necessary
• Manage school files and supplies
• Do morning and afternoon announcements as well as the dismissal of students at the end of the day
• Sign for packages, open mail, and distribute to staff mailboxes
• Any other routine and daily duties as necessary in running successfully the Main Office.

We’re looking for:

• Excellent organizational and multitasking skills
• good communication and interpersonal skills
• Work well under pressure and exhibit a professional demeanor
• Knowledge of Microsoft applications such as Word and Excel
• Proficient with Google Cloud

Qualifications and Skills:

• High School Diploma required
• degree highly preferred
• Experience in a school setting preferred
• Fingerprint clearance through NYS Department of Education

What Do We Offer:

• After Successful 90-day Probation Period:
• Health, Dental/Vision Insurance
• 403b Employer Match
• Short Term and Long-Term Disability
• Paid Vacation and Federal Holidays
• Opportunity to Grow

Who We Are

Science Academies of New York Charter Schools (SANY) is a unique K-12 school district serving the Syracuse and Utica, New York communities. We are a public charter school, a tuition-free district providing private school education in a public school setting. We pride ourselves on ensuring our students are prepared for the future with a global mindset (thinking globally and acting locally) to become civic-minded and innovative leaders.

Our schools boast a diverse staff and student population who are from various backgrounds, races, and countries, which results in a small-world community within the schools to promote its global and local educational mission. After more than a decade as a vibrant member of the Central New York community, we firmly believe there are no boundaries as to what can be achieved when students, their families, teachers, and the community work together toward success and the greater good. What we can provide

District Website: www.sany.org

Equal Opportunity Employer Science Academies of New York is committed to maintaining a working and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or those who participate in an equal opportunity investigation.

SANY is building success one ATOM at a time!