Administrative Assistant

Serendipity Center; City of Poughkeepsie (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Executive Director and enhance the operations of the library system. This entry-level role involves coordinating activities, managing schedules, and performing general office duties. Ideal candidates will possess strong customer service skills, adaptability to changing environments, and proficiency in Microsoft Office Suite. Join a team dedicated to fostering a favorable public image for the library while participating in green initiatives. If you are looking to kickstart your career in administration, this opportunity is perfect for you.

Qualifications

• Strong customer service skills and effective communication.
• Intermediate skills in Microsoft Office Suite and basic WordPress.

Responsibilities

• Assist the Executive Director with various administrative tasks.
• Manage documents, presentations, and office supplies efficiently.

Skills

Microsoft Office Suite

Customer Service

Effective Communication

Adaptability

Attention to Detail

Education

Associate’s degree in Arts or Business

Tools

Adobe Acrobat

WordPress

Job description

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Mid-Hudson Library System Administrative Assistant

Summary: Provide assistance to the Executive Director by coordinating activities related to the MHLS Board of Trustees and Directors Association; events planning; maintenance of member information; creating and maintaining a favorable public image for the library system; and assistance with general office duties. Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support MHLS Board of Trustees and Directors Association
• Support Member Information Online Calendar & Auditorium Booking
• Perform General Office Duties
• Maintain awareness of and assist in managing the Executive Director’s schedule
• Produce and manage documents, presentations, worksheets, and charts using office software
• File and retrieve documents and reports; maintain filing systems
• Answer calls, greet visitors, and handle inquiries
• Perform clerical tasks such as photocopying, faxing, mailing, and managing office supplies
• Participate in green/sustainable initiatives
• Assist Business Office Staff as needed

Qualifications:

• Adaptability to changing work environments
• Intermediate skills in Microsoft Office Suite; basic WordPress skills; ability to create and edit PDFs in Adobe Acrobat
• Strong customer service skills
• Effective oral and written communication skills
• Attention to detail and quality
• Associate’s degree in Arts or Business or related experience
• Notary Public (preferred)

Additional Skills and Abilities:

• Reliability, respect, integrity, efficiency, responsibility
• Ability to work under pressure and uphold organizational values

Physical Demands:

Primarily sitting, using hands, talking; occasional standing, walking, reaching.

Work Environment:

Moderate noise level; accommodations available for disabilities.

Additional Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Primary and Secondary Education

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