Administrative Assistant

Garnet River, LLC; City of Albany (NY); On-site; USD 37,000 - 40,000; Full time

Job summary

Garnet River LLC in Albany, NY is seeking an organized Administrative Assistant to join an accounting firm onsite. You will provide secretarial and clerical support to Staff and Partners, manage calls, greet visitors, and handle documents.

The role requires proficiency in Microsoft Office, strong multi-tasking, and discretion with confidential information. Applicants should have a high school diploma and at least three years of experience in an administrative role, preferably in accounting.

Qualifications

• Microsoft Word, Excel, Outlook and PowerPoint proficiency required.
• Strong multi-tasking and process management abilities.
• Excellent organization and professional demeanor.
• High school diploma or equivalent.
• 3 years of administrative assistant experience, preferably in accounting.

Responsibilities

• Provide secretarial, administrative & clerical support to Staff and Partners.
• Multi-task and communicate effectively with time management.
• Answer, screen, and transfer telephone calls.
• Greet and welcome clients and visitors.
• File, type, bind, scan, collate, and copy client documents.
• Handle confidential client information discreetly.
• Maintain professional communication via phone, email, and mail.
• Use software for client storage, tax return delivery, and workflow management.
• Demonstrate strong work ethic, adaptability, punctuality, and professionalism.

Skills

Microsoft Office skills

Multi-tasking

Organization

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

We are searching for an organized and driven Administrative Assistant to join an accounting firm onsite in Albany, NY. Their core services to clients include income tax preparation and compliance, accounting and review services, auditing including not-for-profits, QuickBooks consulting services and bookkeeping, personal financial planning, and a breadth of business consultation services.

In this role, the Administrative Assistant for the Accounting Firm will:

• Provide secretarial, administrative & clerical support to Staff and Partners.
• Be able to multi-task and have excellent communication & time management skills.
• Answer, screen, and transfer telephone calls.
• Greet and welcome clients and other visitors.
• Perform administrative duties such as filing, typing, binding, scanning, collating, copying client documents.
• Need to be trustworthy to handle sensitive client information in a confidential matter.
• Exhibit polite and professional communication via phone, e-mail, and mail.
• Utilize several software programs for client storage, tax return electronic delivery, and workflow management.
• Have strong work ethic, be adaptable, punctual, and professional.

Administrative Assistant Skills and Qualifications:

• Microsoft office skills
• Multi-tasker that can manage processes
• Organization
• Professionalism

Education and Experience Requirements:

• High school diploma or equivalent education required
• 3 years of administrative assistant experience (experience in accounting industry preferred)
• Knowledge of appropriate software including Microsoft Word, Excel, Outlook, and PowerPoint along with Adobe Acrobat

Hourly rate range: $27.00 - $29.00

Garnet River LLC is an Equal Employment opportunity/Affirmative Action (EEO/AA) employer.