Administrative Assistant

Facility Solutions Group, Inc.; San Antonio (TX); On-site; USD 40,000 - 45,000; Full time

Job summary

Facility Solutions Group, Inc. in Texas is seeking an Administrative Assistant to support our project management, estimating, service and sales teams.

The role requires proficiency in Excel and Word, excellent customer service, and strong organizational skills to aid in coordination across departments. The candidate will handle calls, contract routing to Legal, data entry, AR/AP tasks, and subcontracts, while maintaining calendars and office supplies.

Qualifications

• High School Diploma or GED required.
• 1 year experience required.
• Valid driver’s license required.
• Must pass drug and background screen.
• Ability to multitask while staying organized.
• Strong verbal and written communication skills.
• Positive customer service skills.
• Experience in lighting and electrical is a plus.

Responsibilities

• Manage inbound and outbound calls.
• Review, dissect, and route contracts to the Legal Department.
• Maintain office supplies.
• Enter information into various databases to support managers.
• Process certified payroll documentation.
• Handle Accounts Receivable and/or Accounts Payable.
• Issue and manage subcontracts for vendors and subcontractors.
• Maintain scheduling and event calendars.
• Perform general administrative duties (copying, faxing, filing, organization).
• Other administrative duties as assigned.

Skills

Multitasking

Communication

Customer service

Organizational skills

Education

High School Diploma or GED

Tools

Excel

Word

Databases

Job description

Overview

As an Administrative Assistant, you will skillfully work with our project management, estimating, service and sales departments. The ideal candidate should be comfortable working in Excel, Word and have excellent customer service skills. We are seeking candidates with strong and positive organizational skills to assist with project coordination.

Responsibilities

• Managing inbound and outbound calls.
• Ability to review, dissect, and route incoming contracts to the Legal Department.
• Maintain office supplies.
• Provide department managers with full administrative support by entering information into various databases.
• Familiarity with processing certified payroll documentation.
• Hands-on experience with Accounts Receivable (AR) and/or Accounts Payable (AP).
• Issuing and managing subcontracts for vendors and subcontractors.
• Maintain scheduling and event calendars.
• Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
• Other Administrative duties as assigned

Qualifications

• High School Diploma or General Education Degree
• One year experience
• Valid driver’s license
• Must be able to pass a drug and background screen.
• Ability to multitask while staying organized.
• Strong verbal and written communication skills
• Positive customer service skills
• Experience in lighting and electrical is a plus!

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pay Range

USD $40,000.00 - USD $45,000.00 /Yr.