Administrative Assistant

TOPPAN Packaging Americas; Chillicothe (MO); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) retirement plan

Paid time off

Tuition reimbursement

Job summary

TOPPAN Packaging Americas is seeking an Administrative Assistant to support the HR department and other teams in Chillicothe, MO. This role handles onboarding, records, payroll support, and benefits administration, while assisting with recruiting and HR policy inquiries.

The position requires an Associate’s degree or equivalent experience, strong organizational skills, and proficiency with Microsoft Office. Daily duties include visitor reception when needed and adherence to safety policies.

Qualifications

• Associate’s degree or equivalent work experience is required.
• Experience in administrative or HR support is preferred.
• Strong attention to detail and ability to handle multiple priorities.

Responsibilities

• Perform general administrative duties and HR-related tasks.
• Maintain accurate and confidential employee personnel records.
• Provide administrative support for payroll and timekeeping processes.
• Provide administrative support for the hourly recruiting process.
• Prepare new hire paperwork, coordinate onboarding and conduct orientation.
• Track attendance and notify Supervisors of disciplinary needs.
• Assist employees with HR policies and benefits questions.
• Support development of training programs for manufacturing.
• Greet visitors and answer phones when receptionist is absent.
• Schedule and participate in community activities.
• Follow safety policies and comply with company policies.

Skills

Strong organizational and_ 1? wait

Education

Associate’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Summary Description:

While reporting to the Human Resources Manager, the Administrative Assistant provides administrative and operational support to the HR department and other departments as needed. This role assists with recruitment, onboarding, employee records, benefits administration, payroll support, employee communications and maintaining compliance with company policies and employment regulations.

Position: Administrative Assistant

Hours: Monday – Friday (8 hours per day)

Location: Chillicothe MO

Rate:$24.13

What you’ll be doing:

• Perform general administrative duties and HR-related tasks.
• Maintain accurate and confidential employee personnel records.
• Provide administrative support for payroll and timekeeping processes.
• Provide administrative support for the hourly recruiting process.
• Prepare new hire paperwork, coordinate employee onboarding and conduct new hire orientation.
• Track attendance and notifies Supervisors of need for disciplinary action.
• Assist employees with questions regarding HR policies, benefits and procedures and signing into the HRIS systems.
• Assist with development of training programs for all areas of manufacturing.
• Assist in the lobby in the absence of the receptionist, including greeting visitors and answering phones.
• Assist with employee appreciation activities.
• Schedules and participates in community activities.
• Follows all safety policies and procedures.
• Complies with all company policies and procedures.
• Other duties as requested by Manager.

We’d love to hear from you if:

• Associate’s degree from two-year college or technical school or equivalent work experience.
• Previous administration or HR experience preferred.
• Strong organizational and communication skills.
• Ability to handle confidential information professionally.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to define problems, collect and research data, establish facts, and draw valid conclusions.
• Proficient in Microsoft applications.

At TOPPAN Packaging Americas,

We offer a comprehensive Total Rewards package designed to support our employees’ overall wellbeing. This includes competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Specific benefits and wellbeing programs may vary based on your work location, employment classification, or collective bargaining agreement.

Benefits

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options
• 401(k) retirement plan with company match
• Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services
• Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family
• Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance
• Tuition reimbursement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran or military status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

We are committed to providing a workplace where everyone feels respected, valued, and able to contribute to their fullest potential. We also provide reasonable accommodations to individuals with disabilities throughout the application and employment processes. If you require assistance or accommodation due to a disability, please contact us.