Administrative Assistant

TOPPAN Thermoformed Packaging Inc.; Chillicothe (MO); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan with company匹

Paid time off and holidays

Tuition reimbursement

Job summary

TOPPAN Packaging Americas in Chillicothe, MO is seeking an Administrative Assistant to support the HR department and other teams. The role involves recruitment support, onboarding, employee records, benefits administration, payroll support, and ensuring policy compliance.

This position reports to the HR Manager and supports a wide range of administrative duties. The candidate will handle sensitive information, maintain organized records, manage payroll timekeeping, and assist with manufacturing

Qualifications

• Associate’s degree from two-year college or technical school or equivalent work experience.
• Previous administration or HR experience preferred.
• Strong organizational and communication skills.
• Ability to handle confidential information professionally.
• Strong attention to detail and ability to manage multiple priorities.
• Proficient in Microsoft applications.

Responsibilities

• Perform general administrative duties and HR-related tasks.
• Maintain accurate and confidential employee personnel records.
• Provide administrative support for payroll and timekeeping processes.
• Provide administrative support for the hourly recruiting process.
• Prepare new hire paperwork, coordinate employee onboarding and conduct new hire orientation.
• Track attendance and notify supervisors of need for disciplinary action.
• Assist employees with questions regarding HR policies, benefits and procedures and signing into the HRIS systems.
• Assist with development of training programs for all areas of manufacturing.
• Assist in the lobby in the absence of the receptionist, including greeting visitors and answering phones.
• Assist with employee appreciation activities.
• Schedules and participates in community activities.
• Follows all safety policies and procedures.
• Complies with all company policies and procedures.
• Other duties as requested by Manager.

Skills

HR administration

Record keeping

Microsoft Office

Communication

Attention to detail

Education

Associate degree or equivalent

Tools

HRIS

Job description

Company Overview

TOPPAN Packaging Americas specializes in designing and manufacturing sustainable, high-performance flexible and thermoformed packaging solutions for the food, beverage, medical and consumer goods industries. We offer products like transparent high barrier films, pouches, clamshells and trays, utilizing advanced technology to enhance product safety, visibility and environmental sustainability. TOPPAN Packaging Americas operates as part of the global TOPPAN group, with 22 manufacturing facilities across North America, Latin America and Europe. Want to learn more? Visit us at packaging.toppan.com

Summary Description

While reporting to the Human Resources Manager, the Administrative Assistant provides administrative and operational support to the HR department and other departments as needed. This role assists with recruitment, onboarding, employee records, benefits administration, payroll support, employee communications and maintaining compliance with company policies and employment regulations.

Position Details

Position: Administrative Assistant

Hours: Monday – Friday (8 hours per day)

Location: Chillicothe MO

Rate: $24.13

What you’ll be doing

• Perform general administrative duties and HR-related tasks.
• Maintain accurate and confidential employee personnel records.
• Provide administrative support for payroll and timekeeping processes.
• Provide administrative support for the hourly recruiting process.
• Prepare new hire paperwork, coordinate employee onboarding and conduct new hire orientation.
• Track attendance and notifies Supervisors of need for disciplinary action.
• Assist employees with questions regarding HR policies, benefits and procedures and signing into the HRIS systems.
• Assist with development of training programs for all areas of manufacturing.
• Assist in the lobby in the absence of the receptionist, including greeting visitors and answering phones.
• Assist with employee appreciation activities.
• Schedules and participates in community activities.
• Follows all safety policies and procedures.
• Complies with all company policies and procedures.
• Other duties as requested by Manager.

Qualifications

• Associate’s degree from two-year college or technical school or equivalent work experience.
• Previous administration or HR experience preferred.
• Strong organizational and communication skills.
• Ability to handle confidential information professionally.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to define problems, collect and research data, establish facts, and draw valid conclusions.
• Proficient in Microsoft applications.

Benefits

At TOPPAN Packaging Americas, We offer a comprehensive Total Rewards package designed to support our employees’ overall wellbeing. This includes competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Specific benefits and wellbeing programs may vary based on your work location, employment classification, or collective bargaining agreement. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options 401(k) retirement plan with company match Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance Tuition reimbursement

Equal Opportunity Statement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran or military status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws. We are committed to providing a workplace where everyone feels respected, valued, and able to contribute to their fullest potential. We also provide reasonable accommodations to individuals with disabilities throughout the application and employment processes. If you require assistance or accommodation due to a disability, please contact us.

Business Overview

Our Thermoformed and Flexible Packaging business serves North America, Latin America and Europe with 22 locations. We create and manufacture sustainable packaging solutions. Our customers span the food, retail, and medical sectors. Our packaging meets the needs of a wide range of applications including snacks, condiments, healthcare items, prepared meals, fresh produce, coffee, and pet food. We are committed to responsible packaging that protects products and supports a healthier planet.

Vision & Mission

Our Vision: Change the World through Packaging Innovation.

Our Mission: Foster a society focused on well-being and sustainability, while safeguarding our planet for future generations, through the continuous development of innovative packaging solutions that explore cutting-edge materials and technologies.

Privacy Policy

TOPPAN Privacy Policy