Administrative Assistant

DePaul University; Chicago (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

DePaul University is seeking an Administrative Assistant to oversee office reception and ensure a welcoming environment for students and visitors. Responsibilities include managing inquiries, scheduling appointments, and participating in office outreach. Candidates should have a high school diploma and relevant office experience.

Benefits

Top choice medical, dental, and vision benefits

Retirement plan matching contribution of 10%

Tuition waivers for employees and dependents

Generous paid time off and sick time

Qualifications

• High school diploma required, some college preferred.
• Previous office experience desirable.

Responsibilities

• Oversee office reception and manage phone inquiries.
• Schedule and manage appointments.
• Train student workers on reception processes.

Skills

Office reception management

Student inquiries handling

Appointment scheduling

Communication

Education

High school diploma required

Some college preferred

Job description

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JOB DESCRIPTION

Reporting to the Assistant Director, the Administrative Assistant oversees all office reception activities and phone communication, handles student inquiries, schedules appointments, distributes mail, participates in office outreach and retention efforts, training of staff, and performs special office projects as assigned.The Administrative Assistant will ensure that all students and visitors are made to feel comfortable and welcomed into the Business Academic Advising Office.

The Highlights

JOB DESCRIPTION

Reporting to the Assistant Director, the Administrative Assistant oversees all office reception activities and phone communication, handles student inquiries, schedules appointments, distributes mail, participates in office outreach and retention efforts, training of staff, and performs special office projects as assigned.The Administrative Assistant will ensure that all students and visitors are made to feel comfortable and welcomed into the Business Academic Advising Office.

What You'll Do

• Answers and screens all incoming phone lines, direct calls to the appropriate personnel, handle general inquiries, greet visitors
• Maintain electronic appointment calendar, schedule appointments, manage appointment statistics database, manage walk-in appointments and manage reception coverage schedule ensuring complete and consistent coverage of the business advising reception area.
• Train student workers and new staff on all reception processes and protocol.
• Assist with special projects including but not limited to: new student file creation, manage quarterly advisor/appointment statistics, execute quarterly registration call campaigns, creates and maintains departmental information; facilitate equipment reservation.
• Manage general office processes including: oversee supplies and office purchases, work orders, sorting and distribution of mail, maintaining reception area, bulletin boards and literature racks.
• Participate in special events as sponsored by the College and other University offices.
  
  

What You'll Need

• High school diploma required, some college preferred, previous office experience desirable.
  
  

The anticipated hiring range for this position is: $18.70 to $23.46 per hour.

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Perks

• Working for a stable and well-known University.
• Top choice medical, dental, and vision benefits.
• Retirement plan matching contribution of 10%.
• Tuition waivers for employees and dependents.
• Generous paid time off, sick time, holidays, floating holidays, and more!
• Full-Time Benefits
  
  

For consideration, please include a resume and cover letter.

Vincentian Mission

Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.

Required Background Check

Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.

DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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