Chief Public Safety Officers Administrative Assistant

State of Illinois; Chicago (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

The Chief Public Safety Officers Administrative Assistant at the State of Illinois will support the Chief by managing confidential information, compiling data, and overseeing departmental submissions. This role involves critical administrative tasks that help improve operations within the Department of Corrections. Strong candidates will have a degree in public or business administration and demonstrate relevant professional experience.

Benefits

Health, life, vision, and dental insurance

Paid maternity/paternity leave

Pension Plan

Career advancement opportunities

Qualifications

• Requires knowledge equivalent to four (4) years of college.
• One (1) year professional experience in a public or private organization is necessary.

Responsibilities

• Assists the Chief Public Safety Officer with gathering data and compiling documents.
• Monitors procedures and initiates information requests.
• Oversees submissions for approval and maintains confidential files.

Skills

Confidential Data Management

Data Compilation

Budget Support

Education

Bachelor's Degree in Public or Business Administration

Tools

Microsoft Office Suite

Job description

Chief Public Safety Officers Administrative Assistant

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Chief Public Safety Officers Administrative Assistant

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This range is provided by State of Illinois. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Job Requisition ID: 48058

Closing Date: 07/07/2025 11:59 p.m.

Agency: Department of Corrections - Chicago Office

Class Title: ADMIN ASSISTANT I - 00501

Skill Option: None

Bilingual Option: None

Salary: Anticipated Starting Salary $5637 a month; Full Range $5637 - $8389 a month.

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Bargaining Unit Code: RC028

Merit Comp Code

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an Administrative Assistant I to assists the Chief Public Safety Officer. Key tasks include gathering and compiling confidential data for documents, monitoring the implementation of procedures, supporting the annual budget process, conducting studies to address operational issues, and making recommendations for improvements. The role involves initiating information requests, establishing response timeframes, and explaining policies to various stakeholders. Additionally, the individual is responsible for overseeing submissions for the Chief's approval, composing correspondence, maintaining confidential files, and organizing departmental policies and procedures. We encourage all qualified applicants to apply.

Essential Functions

• Serves as administrative support, assisting in the coordination and distribution of information for the programs and operations being reviewed by the Chief Public Safety Officer.
• Conducts studies and investigations into problems which affect the operation and flow of information.
• Monitors submission of all matters requiring the Chief Public Safety Officer's signature and approval for compliance with established rules and regulations.
• Establishes files of documents on pending requests for information, studies, surveys, questionnaires.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
  
  

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.
• Requires one (1) year professional experience in a public or private organization.
  
  

Preferred Qualifications

• Prefers at least two (2) years of professional experience gathering data and compiling information for the preparation of documents.
• Prefers at least two (2) years of professional experience working with and maintaining confidential information.
• Prefers at least one (1) year of experience initiating requests for information and establishing deadlines for responses.
• Prefers at least one (1) year of experience working with the Microsoft Office suite or equivalent computer software.
• Prefers at least one (1) year of professional experience responding verbally and in writing to external and/or internal inquiries.
• Prefers at least one (1) year of professional experience creating and maintaining electronic and paper filing systems.
• Prefers at least one (1) year of professional experience communicating and interacting with management and agency officials.
• Prefers at least one (1) year of professional experience drafting reports for internal and/or external review.
• Prefers at least one (1) year of professional experience working with fiscal related data for budget processing.
  
  

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
  
  

Work Hours: 8:30 a.m. - 5:00 p.m. Monday - Friday; Sat/Sun Off

Work Location: Chicago Office - 555 West Monroe Street, Chicago IL 60661

Agency Contact: [e-mail]

Posting Group: Office & Administrative Support; Public Safety

This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The Main Form Of Communication Will Be Through Email. Please Check Your "junk Mail", "spam", Or "other" Folder For Communication(s) Regarding Any Submitted Application(s). You May Receive Emails From The Following Addresses

• [e-mail]
• [e-mail]
  
  

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:

• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan - vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement.
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources
• For more information about our benefits please follow this link:
  
  

For Benefit Information Click Here

Nearest Major Market: Chicago

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other, Information Technology, and Management

• Industries

  Administrative and Support Services

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