Legal Administrative Assistant

Ropes & Gray LLP; Chicago (IL); Hybrid; USD 63,000 - 93,000; Full time

Job summary

Ropes & Gray, a leading global law firm, seeks a Legal Administrative Assistant in Chicago. This role focuses on supporting attorneys and paralegals with document management, travel arrangements, and project coordination while ensuring a collaborative work environment. Join a team recognized for its excellence and supportive culture.

Benefits

Comprehensive health and well-being benefits

Personal and professional development opportunities

Career growth opportunities

Qualifications

• Expert proficiency with MS Office applications.
• Strong organizational and interpersonal skills.
• Proactive in problem-solving and decision-making.

Responsibilities

• Create and edit documents, maintain e-filing of documents.
• Organize inboxes, perform document comparisons, arrange travel.
• Process expenses and provide overflow support.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem-solving

Proficiency in MS Office

Education

College degree or equivalent

Job description

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer.

Overview

The Administrative Resource Center Legal Administrative Assistant provides administrative support to a team of attorneys, paralegals and business support personnel. Some high-level responsibilities include building relationships with assigned team members, creating and editing documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements and providing overflow support for LEAs.

Responsibilities

The main responsibilities of the role include creating and editing documents and maintaining e-filing of client/matter related documents, organizing inboxes and filing emails, performing document comparisons, arranging travel, processing expenses and invoices in collaboration with Williams Lea, editing daily time entries for narrative accuracy including reviewing WIP reports to support clean diary entries according to client guidelines, reconciling temp time when new matters are opened; handling incoming and outgoing mail, and providing additional overflow support to the San Francisco Administrative Resource Center.

Qualifications

• College degree or equivalent
• Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients
• Expert communication skills
• Proactive approach to problem-solving and strong decision-making capability

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

• Chicago: $63,700 - $92,350

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.