Administrative Assistant

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

A well-established private equity firm in Chicago is seeking a Front Office Administrative Assistant. This role involves providing administrative support, managing calendars, and ensuring smooth operations. Ideal candidates are proactive and detail-oriented, eager to thrive in a collaborative, high-performance environment.

Benefits

Medical and dental insurance

Generous PTO

Qualifications

• 2+ years of administrative experience in a corporate or professional services setting.
• Outstanding attention to detail and ability to manage competing priorities effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide responsive and reliable administrative support to investment professionals.
• Manage complex calendars, coordinate meetings, and organize calls.
• Draft, edit, and format professional documents, reports, and presentations.

Skills

Attention to detail

Clear communication skills

Proficiency in Microsoft Office Suite

Ability to manage competing priorities

Job description

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A well-established and growing private equity firm in Chicago is looking for a sharp, enthusiastic, and highly organized Front Office Administrative Assistant to join its dynamic team. This is an outstanding opportunity for an ambitious administrative professional eager to grow their career in a fast-paced, high-performance environment. The ideal candidate is proactive, detail-oriented, and thrives on keeping things running smoothly behind the scenes. This role offers the chance to work alongside a collaborative team, support key business functions, and contribute meaningfully to the firm’s success. This role is in office 4 days a week and offers a competitive salary of $65,000 to $85,000, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.

Key Responsibilities of the Administrative Assistant:

• Provide responsive and reliable administrative support to investment professionals and operational staff
• Provide front desk support by greeting visitors, managing incoming calls, and coordinating deliveries
• Manage complex calendars, coordinate meetings, and organize conference and video calls
• Draft, edit, and format professional documents, reports, and presentations
• Coordinate travel arrangements and process timely, accurate expense reports
• Support meeting logistics and assist with occasional internal event planning
• Maintain organized filing systems and up-to-date contact databases
• Communicate with vendors and external partners as needed
• Take initiative on special projects and assist with additional administrative tasks as assigned

Qualifications of the Administrative Assistant:

• 2+ years of administrative experience in a corporate or professional services setting
• Outstanding attention to detail and ability to manage competing priorities effectively
• Clear and professional communication skills, both written and verbal
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Familiarity with scheduling platforms and expense tools is a plus
• Positive attitude, team-oriented approach, and a high degree of professionalism
• Comfortable working both independently and collaboratively in a hybrid environment

P-17

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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Medical insurance

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