Administrative Assistant

Willow Meadows Partners; Chicago (IL); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Tuition reimbursement

Training programs

Flexible work arrangements

Regular check-ins

Job summary

Willow Meadows Partners in Chicago, IL is hiring a full-time Administrative Assistant to manage office operations, scheduling, meetings, and supplies. The role supports client communications and project management activities in a collaborative team setting.

Candidates should have a high school diploma, at least 1 year of administrative experience, and proficiency with Microsoft Office. The firm offers a competitive benefits package, including health insurance and a 401(k) match, plus tuition

Qualifications

• Minimum 1 year of administrative experience.
• Bachelor's degree or higher preferred.
• Proficiency in Microsoft Office Suite and data entry.

Responsibilities

• Oversee daily administrative operations to ensure smooth workflow.
• Schedule meetings, appointments, and travel for senior management.
• Maintain client and employee records with confidentiality.
• Prepare reports, presentations, and other documents for senior staff.
• Manage correspondence: emails, calls, and mail.

Skills

Strong communication skills

Attention to detail

Multitasking

Time management

Organizational skills

Education

Bachelor's degree in Business Administration, Administrative Science, or related field

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Willow Meadows Partners, a boutique consulting firm in Chicago, IL, is hiring a FULL_TIME Administrative Assistant. The position offers a salary range of $42,000 - $53,217 and a comprehensive benefits package, including health insurance and retirement plans. The application deadline is November 22, 2026.

The Administrative Assistant will manage office operations, including scheduling, coordinating meetings, and maintaining office supplies. They will also handle administrative tasks such as data entry, filing, and preparing reports. Additionally, the role involves assisting with client communications and supporting project management activities.

The Administrative Assistant will work in a collaborative team environment within the firm's Chicago office. The role requires strong communication skills, attention to detail, and the ability to multitask effectively. The team is dedicated to providing exceptional financial advisory services to clients.

The salary range for this position is $42,000 to $53,217, providing a competitive base pay that reflects the responsibilities and qualifications of the role. The comprehensive benefits package includes comprehensive health insurance, which covers a wide range of medical services and prescription drugs, ensuring that employees and their families have access to quality healthcare. Additionally, the firm offers robust retirement plans, such as a 401(k) with a generous employer match, to help employees save for their future. Professional development opportunities are also available, including tuition reimbursement for further education and access to industry-specific training programs. The firm is committed to supporting the growth and well-being of its employees by providing a supportive work environment, flexible work arrangements, and regular check-ins to address any concerns or needs. This commitment to employee well-being and development is a testament to the firm's dedication to fostering a positive and productive workplace.

The candidate should have a high school diploma or equivalent, and at least 1 year of administrative experience. Proficiency in Microsoft Office Suite is required. Strong organizational skills, excellent communication abilities, and the ability to work independently are essential. Previous experience in a consulting firm is preferred.

• Manage the day-to-day administrative operations of the firm, ensuring smooth and efficient workflow.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
• Maintain and organize client and employee records, ensuring accuracy and confidentiality.
• Assist in the preparation of reports, presentations, and other documents for senior staff.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Bachelor's degree in Business Administration, Administrative Science, or a related field.
• Minimum of 2 years of experience in an administrative or office support role.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.