Administrative Assistant

Resolution Economics; Chicago (IL); On-site; USD 34,000 - 41,000; Full time

Job summary

Resolution Economics, LLC is seeking an Administrative Assistant to join our Chicago, IL office. The role is on-site and involves greeting visitors, answering phones, handling mail, and supporting HR, Operations, IT, and Accounting across offices.

The ideal candidate has strong Microsoft Office skills, communication abilities, and the capacity to manage multiple tasks with discretion and accuracy. This role offers an immediate start and a collaborative work culture.

Qualifications

• 2+ years of experience as an Administrative Assistant, Receptionist, or Office Assistant in a professional setting.
• Experience in a litigation or consulting environment a plus.
• Experience with Salesforce a plus.

Responsibilities

• Welcoming visitors to the office in a courteous and professional manner.
• Answering phones promptly and directing calls to the appropriate teams.
• Coordinating mail flow in and out of the office.
• Preparing and mailing invoices for services rendered.
• Managing multiple projects and bringing them to timely completion.
• Monitoring email communications and notifying project staff of client needs.
• Maintaining calendars for the office and Partners; assisting with scheduling meetings and agendas.
• Providing support for other offices as needed.
• Coordinating events and catered lunches; making travel arrangements as required.

Skills

Microsoft Office

Teams

Zoom

Phone system

Communication skills

Organization

Attendance tracking

Discretion

Data entry

Physical ability

Tools

Salesforce

Job description

We have an immediate opening for an experienced Administrative Assistant on site in our Chicago, IL office.

Resolution Economics, LLC ('ResEcon') is a leading economic consulting firm providing economic, statistical, and financial analysis; litigation and consulting support; and expert testimony to the world's leading companies and law firms. Resolution Economics is headquartered in Los Angeles (Century City) with offices in Washington, D.C., Chicago, New York City, Charlotte, Austin, and Philadelphia.

At ResEcon, we maintain our position as leaders in our field with innovative thinking, deep analytics and sophisticated work products and services. We are a fast-paced consulting firm that values initiative, creativity, self-motivation, and results. We pride ourselves in fostering a work culture that is highly collaborative with an emphasis on professional development, individually and collectively, at all levels and all areas of the business.

Job Description

Resolution Economics is looking for an Administrative Assistant to join our growing team in Chicago, IL! The Administrative Assistant serves as the first point of contact for our office and is responsible for front office administrative duties, answering phones, responding to company inquiries, and greeting and directing guests. The Administrative Assistant is part of the Resolution Economics' Administrative Team and works across offices with HR, Operations, IT, and Accounting to provide administrative support to the company.

We have an immediate opening for an experienced Administrative Assistant on site in our Chicago, IL office.

Wage Scale

The Administrative Assistant is paid at a base hourly rate of between $25.00 and $30.00 for non-overtime work hours, subject to all required deductions and withholdings, and not including the value of benefits under any Resolution Economics-maintained benefit plan. The Administrative Assistant is eligible for overtime pay to the extent provided by applicable federal and state law.

Job Qualifications

The Administrative Assistant reports directly to the Partner in the Chicago office and the Chief Financial Officer in Los Angeles. Primary responsibilities include, but are not limited to:

• Competently and courteously welcoming office visitors
• Answering phones promptly and directing all incoming calls appropriately
• Coordinating mail flow in and out of office
• Preparing and mailing invoices for services rendered
• Managing multiple projects simultaneously and bringing them to completion in a timely manner
• Monitoring and directing e-mail communications to the appropriate internal teams and ensuring that project staff are notified of ongoing client needs
• Maintaining calendars for the office and the Partners and assisting with scheduling meetings and drafting agendas
• Providing support and assisting with administrative tasks for other offices as needed
• Coordinating recreational activities, company events, and catered lunches
• Making travel arrangements, tracking time and expenses, ordering lunches, data entry, etc.
• Maintaining office cleanliness in common areas such as the kitchen, conference rooms, reception area, and supply rooms
• Tracking and ordering office supplies, groceries, etc.
• Assisting with onboarding and training of new employees
• Setting up employees, vendors, and visitors' access in the building management system
• Performing other duties as assigned

Skills and Abilities

• Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Experience with Teams, Zoom, and multi-line phone systems
• Professional demeanor and good communication skills
• Ability to oversee and complete multiple projects in a timely manner
• Strong organizational skills and attention to detail
• Ability to maintain a good record of attendance
• Capacity to lift 15 -20 pounds
• Discretion and good judgement (particularly with sensitive or confidential information)

Education and Work Experience

• 2+ years of experience as an Administrative Assistant, Receptionist, or Office Assistant in a professional setting
• Experience in a litigation or consulting environment a plus
• Experience with Salesforce a plus

Resolution Economics, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

#LI-Onsite

This position is currently accepting applications.