Administrative Assistant

KellyMitchell Group; Chicago (IL); Hybrid; USD 19,000 - 28,000; Part time

Benefits offered by this job

Medical, Dental, & Vision Insurance Pl

Employee Stock Ownership Plan

401K offered

Job summary

KellyMitchell Group is seeking an Administrative Assistant to provide day-to-day support to managers and staff in Chicago, IL. This hybrid, 3-month contract role focuses on ensuring smooth office operations and accurate administrative processes.

The successful candidate will manage calendars, coordinate meetings, prepare reports and correspondence, process invoices and travel arrangements, and assist with filing and data entry.

Qualifications

• Administrative and general office support required.
• Calendar management and meeting coordination needed.
• Phone and email communication skills required.
• Travel arrangements and expense report processing necessary.
• Document preparation, filing, and record maintenance experience.
• Report generation and presentation preparation experience.

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information and educational opportunities
• Ensure operation of equipment by completing preventive maintenance requirements
• Maintain supplies inventory by checking stock and determining inventory level
• Maintain professional and technical knowledge by attending workshops and networking

Skills

Administrative and general office

Calendar management

Phone and email communication

Travel arrangements and expense

Document preparation and filing

Report generation and presentation

Job description

Job Summary Our client, a leading airline company, is seeking an Administrative Assistant to provide day-to-day support to managers and employees and help ensure smooth office operations.

Core Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Required Skills/Experience (Must-Haves)

• Administrative and general office support
• Calendar management and meeting coordination
• Phone and email communication
• Travel arrangements and expense report processing
• Document preparation, filing, and record maintenance
• Report generation and presentation preparation

Location

Chicago, IL HYBRID

Contract

3 months

Pay Range

The approximate pay range for this position is between $14.00 and $20.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

Benefits

• Medical, Dental, & Vision Insurance Plans
• Employee Stock Ownership Plan
• 401K offered

About KellyMitchell

At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.