Administrative Assistant

Talkishco; Charlotte (NC); On-site; USD 23,000 - 37,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan with company match

Professional development opportunities

Employee wellness programs

Job summary

Talkishco in Charlotte, NC seeks an Administrative Assistant to support daily office operations, manage schedules, coordinate meetings, and handle communications. This role provides essential clerical assistance to keep the team organized and efficient.

You will prepare documents, assist with travel, invoices, expenses, and events, while maintaining filing systems and confidentiality. A high school diploma and proven experience are preferred, with strong MS Office skills and attention to detail.

Qualifications

• High school diploma or equivalent; additional qualifications in office administration or a related field are preferred.
• Proven experience as an administrative assistant or office assistant.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management software.
• Ability to handle multiple tasks and prioritize work effectively.
• Attention to detail and accuracy in all tasks.
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Manage and coordinate schedules, appointments, and meetings for staff and executives.
• Handle incoming phone calls, emails, and other forms of communication, directing them to the appropriate parties.
• Maintain and organize office filing systems, both electronic and physical, ensuring quick and efficient retrieval of documents.
• Prepare and edit documents, presentations, and reports as required by the team.
• Assist in planning and organizing company events, meetings, and conferences.
• Maintain office supplies by checking inventory and ordering items as needed.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Handle general office duties, such as photocopying, scanning, faxing, and mailing.
• Assist with financial tasks, such as processing invoices, tracking expenses, and preparing expense reports.
• Provide support for special projects and tasks as needed by the management team.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Confidentiality

Attention to detail

Education

High school diploma or equivalent

Office administration qualifications (preferred)

Tools

Microsoft Office

Office management software

Job description

About Talkishco

At Talkishco, we offer a range of sales solutions to businesses, including sales consulting, lead generation, sales training, sales outsourcing, and CRM implementation.

Job Description

The Administrative Assistant at Talkish Co. provides essential administrative and clerical support to ensure the smooth functioning of daily office operations. The role includes managing schedules, coordinating meetings, handling communication, and performing various office tasks. This position plays a key role in maintaining an organized and efficient workplace.

Job Title

Administrative Assistant

Company

Talkishco

Pay

$17.00 - $27.00 per hour

Key Responsibilities

• Manage and coordinate schedules, appointments, and meetings for staff and executives.
• Handle incoming phone calls, emails, and other forms of communication, directing them to the appropriate parties.
• Maintain and organize office filing systems, both electronic and physical, ensuring quick and efficient retrieval of documents.
• Prepare and edit documents, presentations, and reports as required by the team.
• Assist in planning and organizing company events, meetings, and conferences.
• Maintain office supplies by checking inventory and ordering items as needed.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Handle general office duties, such as photocopying, scanning, faxing, and mailing.
• Assist with financial tasks, such as processing invoices, tracking expenses, and preparing expense reports.
• Provide support for special projects and tasks as needed by the management team.

Skills, Knowledge and Expertise

• High school diploma or equivalent; additional qualifications in office administration or a related field are preferred.
• Proven experience as an administrative assistant or office assistant.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management software.
• Ability to handle multiple tasks and prioritize work effectively.
• Attention to detail and accuracy in all tasks.
• Ability to maintain confidentiality and handle sensitive information professionally.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan with company match
• Professional development opportunities
• Employee wellness programs