Administrative Assistant

The Salvation Army USA Western Territory; Chandler (AZ); On-site; USD 35,000 - 45,000; Full time

Job summary

The Salvation Army USA Western Territory is seeking an Administrative Assistant in Chandler, AZ. The role requires strong data entry and communication skills, as well as the ability to maintain confidentiality and ensure a positive work environment.

Responsibilities include preparing correspondence, managing records, and assisting with volunteer data. Applicants should have a High School Diploma and experience in office support.

This position offers opportunities to engage in community services and requires reliable transportation.

Qualifications

• High School Diploma with some experience and/or education in office support and management required.
• Some light property management experience a plus.
• Must have reliable transportation and a valid Arizona DL with a clean driving record.

Responsibilities

• Maintain positive work atmosphere with good communication.
• Prepare all correspondence as requested.
• Collect and count weekly collections.
• Keep accurate records.
• Assist Administration with seasonal and other special events.

Skills

Data Entry skills

Strong communication skills

Inventory and product ordering experience

Organizational skills

Confidentiality maintenance

Education

High School Diploma

Job description

LOCATION: Chandler, AZ

STATUS: FT/Non-Exempt

MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

QUALIFICATIONS

• High School Diploma with some experience and/or education in office support and management required
• Data Entry skills
• Social Service experience preferred
• Some light property management experience a plus
• Must be well organized and detail orientated.
• Able to maintain strict confidentiality
• Strong communication skills, both verbal and written.
• Inventory and product ordering experience.
• Ability to pass a criminal background check
• Must have reliable transportation
• Ability to pass The Salvation Army Fleet Safety e-learning module
• Must possess an valid Arizona DL with a clean driving record.
• Ability to provide proof of vehicle insurance

RESPONSIBILITIES

• Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relationships with co-workers. This would include, but is not limited to such actions: resolution of conflicts in a professional manner; courteous treatment of staff, visitors and clients; respect of others' property and person and professional and appropriate communication to and about co-workers, and subordinates.
• Prepare all correspondence as requested
• Collect and count weekly collections and submit to necessary personal
• Assist with tenant screening and application processing.
• Keep accurate records
• Maintain up-to-date volunteer data for all programs.
• Assist Administration with seasonal and other special events.
• Assist with food pantry and clients as needed.
• Answer incoming calls and transfer to appropriate personnel as needed
• Gather statistics each month and compile monthly Office Report. Submit to database
• Perform daily operations of the Corps that are assigned
• Assist with ensuring basic forms are in supply for programs.
• Attend and note take for program meetings as assigned.
• Organize meals/food for program meetings
• Maintain and order supplies for office needs
• Manage daily mail pick up and drop off
• Organize and mail checks to CDS
• All other duties as assigned as it relates to the position of Administrative Assistant.

PHYSICAL REQUIREMENTS

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.

EQUAL OPPORTUNITY EMPLOYER

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.