Executive Assistant

Merit Health Wesley; Hattiesburg (MS); On-site; USD 40,000 - 60,000; Full time

Job summary

Merit Health Wesley in Hattiesburg, MS seeks an Executive Assistant to provide comprehensive administrative support to department leaders, manage calendars, coordinate travel, prepare meetings with agendas, and handle confidential correspondence.

The role serves as a liaison between leadership, staff, and external stakeholders, assists in data for reports, maintains orderly records, coordinates supplies, and ensures policies are communicated and followed with discretion.

Qualifications

• Associate degree in business administration, healthcare administration, or related field preferred.
• 3–5 years of administrative or executive support experience required.
• Healthcare or facility setting experience preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for department leaders.
• Organize meetings with agendas, materials, and distribute minutes.
• Maintain organized documentation, correspondence, and departmental records.
• Screen and route incoming calls and visitors, addressing inquiries appropriately.
• Assist in compiling and organizing data for reports, presentations, and decision-making.
• Coordinate office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provide support for policy and procedural updates and communicate changes to staff.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a liaison between department leaders, staff, and external stakeholders.
• Perform other duties as assigned.
• Maintain regular and reliable attendance.
• Comply with all policies and standards.

Skills

Organizational skills

Time management

Communication skills

Discretion with confidential info

Interpersonal skills

Problem-solving

Education

Associate degree in Business Administration/Healthcare Administration

Tools

Microsoft Office Suite

Job description

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
• Maintains organized systems for managing documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates, including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills, including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
• Problem-solving skills with the ability to prioritize tasks and manage competing demands.