Administrative Assistant

First Coast Security Solutions; Centreville (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

First Coast Security Solutions is seeking an Administrative Assistant to support the Administration and Logistics department, ensuring day-to-day efficiency across onboarding, vendor relations, and telecom administration, and other essential office functions.

You will coordinate fleet and supplies, review orders, and assist with special projects while working independently and meeting deadlines.

Qualifications

• High School Diploma or equivalent; Associate degree preferred.
• Must have a driver license.
• Minimum of one (1) year of administrative experience preferred.
• Proficient in Microsoft Office Suite.
• Strong organizational, problem-solving and customer service skills.
• Detail oriented, analytical and proactive.

Responsibilities

• Coordinate and/or track fleet, uniform, copier, recognition award activities.
• Review/approve uniform orders.
• Review/audit charge card transactions.
• Vendor invoice coder.
• Assist with special projects and perform other duties as assigned.

Skills

Organizational skills

Problem-solving

Customer service

Proactive

Detail oriented

Education

High School Diploma

Associate degree

Tools

Microsoft Office Suite

Job description

First Coast Security Solutions is seeking an Administrative Assistant who supports the Administration and Logistics department. This role serves as a key resource for supporting day-to-day efficiency across onboarding, vendor relations, and telecom administration, and other essential office functions.

Responsibilities

• Coordinate and/or track fleet, uniform, copier, recognition award activities
• Review/approve uniform orders
• Review/audit charge card transactions
• Vendor invoice coder
• Assist with special projects and perform other duties as assigned

Working Conditions

• Must have a driver license and will be responsible taking items to be shipped.
• Regular use of computers and standard office equipment
• Must be able to work independently while managing multiple priorities with deadlines
• May require prolonged periods of sitting, standing and working at a computer

Qualifications

• High School Diploma; Associated degree preferred
• Must have a driver license
• Minimum of one (1) years of administrative experience preferred
• Proficient in Microsoft Office Suite
• Strong organizational, problem-solving and customer service skills
• Detail oriented, analytical and proactive