Administrative Assistant

Patel, Greene & Associates, LLC (PGA); Carrollwood (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Patel, Greene & Associates, LLC (PGA) is seeking a detail-oriented Administrative Assistant for our Carrollwood, Florida office. You will provide essential administrative support, serve as the first point of contact, manage front desk duties, and assist with basic bookkeeping tasks to support our team.

The ideal candidate is organized, dependable, and proactive, with strong MS Office skills and the ability to multi-task in a busy office environment.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience as receptionist or office management is a plus.
• Proficiency in MS Office and strong organizational skills required.

Responsibilities

• Manage front desk and welcome visitors.
• Handle deliveries and mail distribution; support event coordination.
• Assist with bookkeeping and accounting tasks as needed.
• Prepare and assemble presentation packets and binders.

Skills

Office management

Multitasking

Organization

Interpersonal skills

Communication skills

Teamwork

Attention to detail

Education

High school diploma or equivalent

College degree preferred

Tools

MS Office

Job description

Purpose & Need

Patel, Greene & Associates is seeking a detail oriented Administrative Assistant to join our administrative team. This position is available in our Carrollwood, Florida office. The Administrative Assistant provides essential administrative and office support to ensure the smooth and efficient day-to-day operation of the office. This role serves as a welcoming first point of contact while managing front desk responsibilities, office supplies, deliveries, events, and general administrative needs. The ideal candidate is organized, dependable, and proactive, with the ability to support team members across the organization, and complete work accurately and efficiently. This position also offers the opportunity to assist with basic bookkeeping and accounting tasks while developing new skills and growing professionally. This position offers opportunities for growth, continuous learning, and career advancement within a team-driven, mission-focused firm.

What You'll Do

• Lead office management including but not limited front desk responsibilities, event management, monitor and maintain office supplies
• Receive and process deliveries
• Assist with general administrative, bookkeeping, and accounting tasks
• Assist with copying, scanning and compiling presentation packets/binders
• Proactively initiate assistance to other PGA staff members
• Display eagerness towards learning new methods and skills

What You'll Need

• High school graduate or equivalent
• College graduate preferred
• 0-5 years of previous receptionist or office management experience

What You'll Bring

• Proficiency in MS Office and a wide variety of office support and administrative functions
• Punctual with good organization skills and ability to perform multiple tasks in an organized manner at the direction of various people
• Excellent skills in the areas of numeracy, literacy, written and verbal communication\
• Strong interpersonal skills with positive attitude
• Ability to work in a fast-paced multitasking environment while maintaining high standards in all work efforts
• Ability to work independently and as part of a team
• Completes tasks in a thorough, accurate and timely manner meeting PGA standards with minimal errors

Working Conditions

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• While performing the duties of this job including working on a computer, the employee is regularly required to sit for prolonged periods at a desk; use hands, handle, or feel, talk, and hear.
• The employee is frequently required to stand, walk and occasionally lift items up to 40 lbs.
• The employee must be able to access and navigate each department at the organization’s facilities.
• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you meet some of the listed criteria but not all, we still encourage you to apply. You might be a good fit for another role we have available!