Administrative Assistant

Oxy; Carlsbad (NM); On-site; USD 32,000 - 45,000; Full time

Job summary

Oxy is seeking an administrative professional to support a busy office, manage calendars, coordinate meetings, and handle travel arrangements. You will interact with internal teams and ensure smooth operations in a fast-paced environment.

The role requires a High School Diploma, strong MS Office and AI tool proficiency, excellent communication, and the ability to multitask under deadlines. Prior oil & gas familiarity is a plus.

Qualifications

• Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook) required.
• Experience with AI software such as Copilot, OXY ChatGPT, and Claude preferred.
• Strong communication and problem-solving abilities.
• Ability to multi-task and meet tight deadlines.
• Knowledge of oil & gas terminology is a plus.

Responsibilities

• Provide diverse administrative support and coordinate staff calendars.
• Schedule meetings, travel, catering, and events both internal and external.
• Receive guests, handle mail, screen calls, and maintain files.
• Design and generate reports, presentations, and correspondence.
• Prepare, submit, and track expense reports.
• Coordinate office moves and order supplies.
• Perform other administrative duties as assigned.

Skills

Strong communication

Problem solving

Multi-tasking

Planning and organizing

Attention to detail

Education

High School Diploma or equivalent

Tools

Copilot

OXY ChatGPT

Claude

Job description

Oxy produces, markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower‑carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit Oxy

Oxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

Roles And Responsibilities

• Provide diverse administrative support which includes maintaining smooth operation of the office and coordinating staff schedules and calendars
• Schedule meetings, catering, travel, conferences, and other events (both internal and external) utilizing a wide array of electronic media
• Receive guests, handle departmental mail, screen, and direct calls, and maintain both electronic and hard copy files
• Design and generate reports, presentations and miscellaneous correspondence as required
• Prepare, submit, and track expense reports
• Coordinate office moves
• Order office supplies, business cards and stationery
• Other administrative duties as assigned

Qualifications

Education:

High School Diploma or equivalent is required.

Skills & Competencies

• Demonstrated proficiency in Microsoft Office usage (Word, Excel, PowerPoint, Outlook) is required
• Demonstrated proficiency in various AI software programs such as Copilot, OXY ChatGPT, Claude, etc.
• Essential skills include strong communication skills, both written and verbal, and problem solving and the ability to multi‑task
• Excellent planning and organizational skills, the ability to work independently and to work effectively under tight deadlines are required
• Accuracy, efficiency, professionalism, and discretion must be exercised due to the sensitive nature of information to be handled
• Relevant oil & gas industry experience is preferred
• Knowledge of the terms and vocabulary of the industry is preferred

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.