Administrative Assistant

Occidental Petroleum Corporation; Carlsbad (NM); On-site; USD 38,000 - 58,000; Full time

Job summary

Occidental Petroleum Corporation in Carlsbad, NM, is seeking an experienced Administrative Assistant to support daily office operations. The role includes scheduling, travel arrangements, document preparation, and coordinating events.

The ideal candidate will be proficient in MS Office, comfortable with AI software like Copilot, OXY ChatGPT and Claude, and able to handle confidential information with discretion while meeting tight deadlines.

Qualifications

• High School Diploma or equivalent required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required.
• Experience with AI software such as Copilot, OXY ChatGPT, Claude preferred.
• Strong communication and multi-tasking abilities.
• Ability to work under tight deadlines and maintain discretion.

Responsibilities

• Provide diverse administrative support and coordinate staff schedules and calendars.
• Schedule meetings, catering, travel, conferences, and events.
• Receive guests, handle departmental mail, screen, and direct calls, and maintain files.
• Design and generate reports, presentations and miscellaneous correspondence as required.
• Prepare, submit, and track expense reports.
• Order office supplies, business cards and stationery.
• Coordinate office moves and other administrative duties as assigned.

Skills

MS Office

Communication skills

Multi-tasking

Education

High School Diploma or equivalent

Tools

Copilot

OXY ChatGPT

Claude

Job description

Oxy produces , markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower-carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit OxyOxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.Roles and Responsibilities:Provide diverse administrative support which includes maintaining smooth operation of the office and coordinating staff schedules and calendarsSchedule meetings, catering, travel, conferences, and other events (both internal and external) utilizing a wide array of electronic mediaReceive guests, handle departmental mail, screen, and direct calls, and maintain both electronic and hard copy filesDesign and generate reports, presentations and miscellaneous correspondence as requiredPrepare, submit, and track expense reportsCoordinate office movesOrder office supplies, business cards and stationeryOther administrative duties as assignedQualifications:Education:High School Diploma or equivalent is required.Skills & Competencies:Demonstrated proficiency in Microsoft Office usage (Word, Excel, PowerPoint, Outlook) is requiredDemonstrated proficiency in various AI software programs such as Copilot, OXY ChatGPT, Claude, etc.Essential skills include strong communication skills, both written and verbal, and problem solving and the ability to multi-taskExcellent planning and organizational skills, the ability to work independently and to work effectively under tight deadlines are requiredAccuracy, efficiency, professionalism, and discretion must be exercised due to the sensitive nature of information to be handledRelevant oil & gas industry experience is preferredKnowledge of the terms and vocabulary of the industry is preferredRecruitment FraudIt has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process. All Oxy job postings and offers will require a completed application through our company website.Oxy does not charge a fee at any stage of the recruiting process. We will never:• Ask you to pay for applications, interviews, meetings, processing, training or for any other fees• Use recruiting or placement agencies that charge candidates an advance fee of any kind or• Request personal information such as passport and bank account details at an early stage of our recruitment process.We recommend against responding to unsolicited business propositions or offers from people you don't know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.