Talent Support Coordinator

Oxy; Tulsa (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

Oxy in Tulsa, Oklahoma is seeking a Talent Support Coordinator to manage the new hire workflow, coordinate multiple case files, and provide a positive experience for new employees. You will liaise with HR stakeholders and ensure timely, accurate processing across systems.

Using Workday, you will create offer letters and manage all pre-employment steps, including background investigations and medical/drug screenings.

Qualifications

• High school diploma required.
• 2+ years of Human Resources experience preferred.
• Proficiency in Microsoft applications (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills (oral and written).
• Strong attention to detail with solid analytical abilities and organizational skills.
• Ability to multitask in a fast-paced environment with minimal supervision.

Responsibilities

• Coordinate stages in the new hire workflow and process multiple case files.
• Interface with stakeholders and initiate timely actions to prevent delays.
• Use Workday to create offer letters and manage pre-employment steps.
• Conduct pre-employment screening and coordinate background investigations and drug screenings.
• Review I-9 forms and complete verification, including remote meetings as needed.
• Administer and develop the new hire components of SharePoint team site.
• Evaluate and suggest improvements to the Workday process.
• Participate in New Hire projects as needed.

Skills

Microsoft Office

Communication

Attention to detail

Multitasking

Education

High school diploma

Job description

Oxy produces, markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower-carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit Oxy

Oxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

Talent Support Coordinator

Location: Tulsa, Oklahoma

Essential Job Duties

• Responsible for prompt initiation, coordination and communication of the various stages in the new hire work flow while simultaneously processing multiple case files and requests.
• Interface with multiple systems and functional stakeholders, spotting exceptions and potential causes of delay. Initiate timely, appropriate actions throughout processing of each case to ensure expedient, accurate completion and a quality experience to new Oxy employees.
• Utilize the Workday system to create offer letters and accomplish all aspects of the pre-employment phase of Oxy’s New Hire Program.
• Pre-employment screening: Initiate Background Investigations, screen reports and coordinate issues with HR. Initiate and communicate results of Medical/Drug Screenings. Complete candidate processing in accordance with all screening outcomes.
• Responsible for timely and compliant I-9 completion. Review and verify I-9 forms and identity documents for accuracy. Conduct remote meetings with employees to complete the verification process. Assist in completing I-9 reverifications, as needed.
• Administer, update and further develop the new hire components of our SharePoint team site.
• Evaluate and recommend improvements in the Workday process.
• Participate in New Hire projects, as needed.

Required Qualifications (in Order Of Priority)

• High school diploma.
• Minimum 2 years of Human Resources experience preferred.
• Available and willing to work overtime to meet project demands.
• Proficiency in Microsoft applications (such as Word, Excel, PowerPoint and Outlook).
• Strong interpersonal and communication skills (both oral and written).
• Strong attention to detail with solid analytical abilities and sharp organizational skills.
• Ability to multitask in a fast-paced environment with minimal supervision.
• Ability to handle sensitive information with discretion and tense circumstances with composure.
• Ability to thrive in a team and service-oriented environment.
• Excellent time management and organization skills.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.