Administrative Assistant

Occidental Petroleum Corporation; Carlsbad (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Occidental Petroleum Corporation in Carlsbad, CA is seeking an organized Administrative Assistant to maintain office operations and support staff with scheduling, meetings, travel, and events. The role emphasizes strong written and verbal communication and the ability to handle confidential information with discretion.

The successful candidate will demonstrate proficiency in Microsoft Office, familiarity with AI tools, and the capacity to design reports and manage multiple tasks under tight

Qualifications

• Education: High School Diploma or equivalent is required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Familiarity with AI software such as Copilot, OXY ChatGPT, Claude.

Responsibilities

• Provide diverse administrative support including office operations and scheduling.
• Schedule meetings, catering, travel, conferences, and events.
• Receive guests, handle mail, screen calls, and maintain files (electronic and paper).
• Design and generate reports, presentations and correspondence as required.
• Prepare, submit, and track expense reports.
• Coordinate office moves and order supplies.

Skills

Microsoft Office

AI tools familiarity

Communication skills

Planning & organization

Multitasking

Discretion with confidential info

Oil & gas industry terms

Education

High School Diploma or equivalent

Tools

Copilot

OXY ChatGPT

Claude

Job description

Oxy produces, markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower‑carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit Oxy Oxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

Roles and Responsibilities

• Provide diverse administrative support which includes maintaining smooth operation of the office and coordinating staff schedules and calendars
• Schedule meetings, catering, travel, conferences, and other events (both internal and external) utilizing a wide array of electronic media
• Receive guests, handle departmental mail, screen, and direct calls, and maintain both electronic and hard copy files
• Design and generate reports, presentations and miscellaneous correspondence as required
• Prepare, submit, and track expense reports
• Coordinate office moves
• Order office supplies, business cards and stationery
• Other administrative duties as assigned

Qualifications

Education: High School Diploma or equivalent is required.

Skills & Competencies

• Demonstrated proficiency in Microsoft Office usage (Word, Excel, PowerPoint, Outlook) is required
• Demonstrated proficiency in various AI software programs such as Copilot, OXY ChatGPT, Claude, etc.
• Essential skills include strong communication skills, both written and verbal, and problem solving and the ability to multi-task
• Excellent planning and organizational skills, the ability to work independently and to work effectively under tight deadlines are required
• Accuracy, efficiency, professionalism, and discretion must be exercised due to the sensitive nature of information to be handled
• Relevant oil & gas industry experience is preferred
• Knowledge of the terms and vocabulary of the industry is preferred

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Oxy has bold ambitions to achieve net zero and help others do the same. To get there, we’ll need great minds ready to unleash big ideas, strong leaders ready to inspire and team players ready to make it happen. Oxy produces energy and essential products to sustain and improve life on our planet. Our experienced teams, located in the United States, Middle East and Africa, are committed to safe and efficient operations and products, and to reducing our carbon footprint and helping others do the same. We are busy developing the big ideas and broad solutions we will need to achieve net zero. Every day, we get closer. And we won’t stop until we’re there.