Administrative Assistant

Oxy; Carlsbad (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Oxy invites applications for an administrative support role to keep our office running smoothly. You will handle calendars, meetings, travel arrangements, and correspondence, contributing to efficient day-to-day operations.

The position requires strong MS Office skills, experience with AI tools, and excellent communication, planning, and organizational abilities. Prior oil & gas exposure and a detail-oriented mindset are preferred.

Qualifications

• Demonstrated proficiency in Microsoft Office usage (Word, Excel, PowerPoint, Outlook) is required.
• Demonstrated proficiency in AI software programs such as Copilot, OXY ChatGPT, Claude, etc.
• Strong communication, problem solving and multi-tasking are essential.
• Excellent planning and organizational skills with the ability to work under tight deadlines.
• Accuracy, discretion, and professionalism are needed due to sensitive information.
• Oil & gas industry knowledge and vocabulary are preferred.

Responsibilities

• Provide diverse administrative support and maintain smooth office operations.
• Schedule meetings, events, and travel; manage calendars and catering.
• Receive guests, handle mail, screen calls, and manage files.
• Design and generate reports, presentations and correspondence.
• Prepare and track expense reports and coordinate office moves.
• Order supplies and stationery; perform other duties as assigned.

Skills

MS Office

AI tools

Communication skills

Planning

Organizational skills

Attention to detail

Oil & gas knowledge

Industry terminology

Education

High School Diploma

Tools

Copilot

OXY ChatGPT

Claude

Job description

Oxy produces , markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower-carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit Oxy

Oxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

Roles and Responsibilities

• Provide diverse administrative support which includes maintaining smooth operation of the office and coordinating staff schedules and calendars
• Schedule meetings, catering, travel, conferences, and other events (both internal and external) utilizing a wide array of electronic media
• Receive guests, handle departmental mail, screen, and direct calls, and maintain both electronic and hard copy files
• Design and generate reports, presentations and miscellaneous correspondence as required
• Prepare, submit, and track expense reports
• Coordinate office moves
• Order office supplies, business cards and stationery
• Other administrative duties as assigned

Qualifications

• Demonstrated proficiency in Microsoft Office usage (Word, Excel, PowerPoint, Outlook) is required
• Demonstrated proficiency in various AI software programs such as Copilot, OXY ChatGPT, Claude, etc.
• Essential skills include strong communication skills, both written and verbal, and problem solving and the ability to multi-task
• Excellent planning and organizational skills, the ability to work independently and to work effectively under tight deadlines are required
• Accuracy, efficiency, professionalism, and discretion must be exercised due to the sensitive nature of information to be handled
• Relevant oil & gas industry experience is preferred
• Knowledge of the terms and vocabulary of the industry is preferred

Education

High School Diploma or equivalent is required.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Oxy is a global energy leader, focusing on oil production, midstream services, and innovative carbon management solutions across the U.S., Middle East, and North Africa.

Footprint

Where they work

Headquarters Houston, TX

Apply For This Role

Company Oxy

Location Carlsbad, New Mexico, United States