Administrative Assistant

FLOGISTIX LP; Carlsbad (NM); On-site; USD 38,000 - 48,000; Full time

Job summary

FLOGISTIX LP is seeking an Administrative Assistant to support our field location in Carlsbad, NM. The role handles clerical tasks, order entry, schedule coordination, and customer communications to ensure smooth field operations.

You will work with field staff to track progress, manage calendars, and prepare reports, while maintaining safety procedures and a strong attention to detail.

Qualifications

• High school diploma/GED required.
• Excellent verbal and written communication.
• Proficient with Microsoft Office and Excel; able to learn new systems.
• Experience in Oil and Gas industry preferred.
• Strong time management and multitasking abilities.
• Detail-oriented and highly organized.
• Reliable, punctual, and safety-focused.

Responsibilities

• Assist in entering and managing purchase and sales orders and track job progress.
• Schedule meetings, manage calendars, and prepare essential reports.
• Serve as a point of contact for customers and update them on service schedules.
• Enter sales orders and track jobs in the facility.
• Provide general administrative support and improve field service processes.

Skills

Communication

Customer Service

Time Management

Multitasking

Organization

Reliability

Oil & Gas experience

Education

High school diploma/GED

Tools

Microsoft Office

Excel

Job description

Job Details: Job Location: Field Shop Permian Delaware - Carlsbad, NM, Salary Range: Undisclosed, The Administrative Assistant will support our field location by handling essential clerical tasks and inventory tracking to ensure efficient and smooth day-to-day operations. This role involves coordinating schedules, communicating with customers, and working closely with field staff to maintain streamlined field service operations.

PRINCIPAL DUTIES:

• Assist in entering and managing purchase and sales orders, and track job progress through the manufacturing facility
• Schedule and coordinate meetings, manage calendars, and prepare essential reports
• Serve as a point of contact for customers, addressing inquiries, and updating them on service schedules and job statuses
• Enter sales orders and track jobs in the manufacturing facility
• Provide general administrative support, including scheduling meetings, managing calendars, and preparing reports
• Act as a point of contact for customers, addressing inquiries and providing updates on service schedules and job status
• Participate in team meetings and contribute to the continuous improvement of field service processes

REQUIREMENTS:

• High school diploma/GED required
• Must possess good phone and customer service skills
• Excellent communication skills; verbal and written
• Proficient with technology, including Microsoft Office and Excel, and capable of adapting to office management systems and procedures
• Required to have excellent time management skills
• Must possess an attention to detail
• Strong organizational skills with the ability to multitask
• Must be reliable and dependable, work all shifts and arrive on time
• Must be responsible and safe and adhere to all Flogistix safety procedures
• Experience in the Oil and Gas industry
• Experience working in an office setting, preferably with administrative duties

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl, talk and/or hear. The employee is frequently required to walk, climb or balance. The employee is occasionally required to sit. The employee must regularly lift and/or move objects/equipment up to 50 pounds, frequently lift and/or move objects/equipment up to 25 pounds and occasionally lift and/or move objects/equipment up to 10 pounds. Employees must be able to bend a non-specific number of times per hour and twist their bodies from side to side. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to moving mechanical parts; automated equipment, airborne particles; risk of electrical shock and moving fork trucks. The noise level in the work environment is usually moderate; however, hearing protection is required in designated areas where signage indicates it is mandatory.