HR Specialist

Ultimate Staffing; San Marcos (CA); Vor Ort; USD 34.000 - 39.000; Vollzeit

Zusammenfassung

Ultimate Staffing in California is seeking an HR Specialist to provide administrative and technical support across recruiting, onboarding, staffing, credentialing, and employment processing. This role emphasizes a positive candidate experience and acts as a backup to the HR Generalist as needed.

Responsibilities include managing full-cycle recruitment, coordinating onboarding tasks and background checks, maintaining accurate employee records, and applying California labor laws.

Qualifikationen

• Bachelor's degree in Human Resources or related field preferred.
• PHR or SHRM-CP certification is a plus.
• Experience with HRIS and ATS systems.

Aufgaben

• Manage full-cycle recruiting for assigned positions from sourcing to communication.
• Coordinate onboarding, background checks, orientations, and documentation.
• Maintain employee records in compliance with policies and regulations.
• Provide HR guidance and support to employees and managers.
• Backup HR Generalist for employee relations and benefits tasks.
• Ensure confidentiality and professional handling of sensitive information.

Kenntnisse

Full-cycle recruiting knowledge

Employee onboarding

California labor law knowledge

Communication skills

Confidentiality

Ausbildung

Bachelor's degree in HR or related field

PHR or SHRM-CP certification (a plus)

Driver's license

Tools

HRIS

Applicant Tracking Systems (ATS)

Jobbeschreibung

Salary: USD25 - USD28 per hour

HR Specialist

Position Summary

Under the direction of the HR Director, the HR Specialist is responsible for providing administrative and technical support across a variety of human resources functions, with a primary focus on recruitment, onboarding, staffing, credentialing, and employment processing. This role serves as a key resource for employees, applicants, and management while ensuring a positive candidate experience throughout the hiring process. The HR Specialist also provides support across all areas of Human Resources and serves as a backup to the HR Generalist as needed.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage full-cycle recruiting for assigned positions, including sourcing, screening, scheduling, interviewing, and candidate communication.
• Coordinate recruitment activities with hiring managers to ensure timely and effective hiring processes.
• Develop and implement recruiting strategies to meet current and future staffing needs.
• Source qualified candidates through job boards, networking, employee referrals, recruiting agencies, community partnerships, and job fairs.
• Attend recruiting events, career fairs, networking functions, and industry-related events to promote employment opportunities.
• Track and maintain recruitment metrics and reporting.

Onboarding & Employment Processing

• Coordinate all aspects of new hire onboarding, including offer letters, background checks, pre-employment screenings, orientations, and required documentation.
• Facilitate employee onboarding and ensure a smooth transition into the organization.
• Coordinate equipment, system access, and internal logistics for new employees.
• Maintain accurate employee records and personnel files in compliance with organizational and regulatory requirements.

Human Resources Support

• Provide information and guidance to employees, applicants, and managers regarding human resources policies, procedures, and programs.
• Support employee retention initiatives and workforce planning efforts.
• Assist management with interviewing, onboarding, and recruitment best practices.
• Maintain confidentiality of employee and organizational information at all times.
• Perform administrative support functions related to HR operations and special projects.
• Serve as a backup resource for HR functions including employee relations, benefits, compliance, and HR administration.

General Responsibilities

• Participate in staff meetings, training sessions, committees, and organizational projects as assigned.
• Support and adhere to organizational policies, procedures, mission, and values.
• Maintain flexibility to meet departmental and organizational needs.
• Perform other duties as assigned.

Qualifications

Education

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• PHR or SHRM-CP certification is a plus.
• Valid driver's license and proof of automobile insurance required.

Experience

• Minimum of 2-4 years of Human Resources experience, preferably in a healthcare, nonprofit, or similarly regulated environment.
• Experience managing full-cycle recruitment and onboarding processes.
• Experience sourcing candidates through multiple recruitment channels preferred.
• Experience with HRIS and Applicant Tracking Systems (ATS).

Knowledge, Skills & Abilities

• Strong knowledge of employment practices and California labor laws.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build relationships at all levels of an organization.
• Ability to manage multiple priorities and meet deadlines with limited supervision.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.