Administrative Assistant

Compass Infrastructure Group

Canton (OH)

On-site

USD 19,000 - 27,000

Part time

4 days ago

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Benefits offered by this job

Flexible schedule

Career growth potential

Professional development

Job summary

Compass Infrastructure Group in Canton, Ohio, is seeking a part-time Administrative Assistant to support our engineering team. The role focuses on operational administration, recruitment, onboarding, and office management, helping the office run smoothly while you develop added skills.

The ideal candidate is detail-oriented, self-motivated, and capable of managing multiple priorities with minimal supervision.

Qualifications

1-3 years in an administrative role.
Excellent written and verbal communication skills.
Excellent attention to detail and organizational skills.
Ability to prioritize, multitask, and manage time effectively.
Ability to identify problems and implement solutions independently.
Proficiency with Microsoft Office (Microsoft 365, Teams, SharePoint, Word, Excel, Outlook).

Responsibilities

Maintain a relationship as the key support person to Canton’s Office Manager.
Regularly update reports and document new business data.
Coordinate staff meetings, agenda communications, and action-item tracking.
Manage vendors and office supplies, repairs, utilities, and maintenance.
Support recruitment, onboarding, and HR events, including interviews.
Assist with internal special projects and project budgeting/status reporting.

Skills

Excellent written and verbal comms

Excellent attention to detail

Organizational skills

Prioritize, multitask, time management

Independent work capability

Proficiency with Microsoft Office

Team collaboration

Education

Experience: 1-3 years in administrative role

Tools

Microsoft 365

Teams

SharePoint

Word

Excel

Outlook

Job description

Compass is looking for a process-oriented part-time (20-hour-per-week) Administrative Assistant with attention to detail and strong organizational skills. This is a unique opportunity to join a rapidly growing engineering firm with ever evolving roles. Our ideal candidate is self-motivated, can work independently, has a keen ability to anticipate needs, is eager to learn new skills, and is committed to efficiency. They are capable of managing multiple competing priorities.

About Compass

Compass Infrastructure Group offers civil engineering design and project management services, specializing in bridge and highway design, safety studies, inspections, constructability, and other transportation-related services. Compass works as a consultant for transportation projects primarily with public clients and local governments throughout Ohio and Kentucky. As a result of our success, we have developed a steady backlog of diverse and exciting transportation projects to continue our strategic and intentional growth. Our company values revolve around putting our people first, technical expertise, quality, and responsiveness. We are looking to expand our staff by adding a 20-hour-per-week Administrative Assistant who is driven to support our team of engineers and contribute to the firm’s long-term growth.

Administrative Assistant

Learn. Grow. Lead.

About Compass

Job Description

The selected candidate will support all operational functions of the business. Primary responsibilities include operational administration, recruitment, and onboarding support.

Professional Qualifications

1-3 years in an administrative role
Excellent written and verbal communication skills
Excellent attention to detail and organizational skills
Ability to prioritize, multitask, and manage time effectively
Ability to identify problems and implement solutions independently
Proficiency with Microsoft Office (Microsoft 365, Teams, Sharepoint, Word, Excel, Outlook)

Personal Qualifications

Driven, articulate, and confident working independently and as part of a team
Self-starter who can advance initiatives with limited guidance
Motivated by supporting others and helping the team succeed
Excellent writing, proofreading, and organizational skills
Process-oriented and adaptable
Willingness to learn new skills

Job Responsibilities

Executive Administration:

Maintain a relationship as the key support person to Canton’s Office Manager
Regularly update reports, such as documenting new business data
Coordinates staff meetings, agenda communication, and action-item tracking

Office Management:

Manage vendors/supplier relationships, including repairs, utilities, and maintenance needs, and be the point person for communication
Troubleshoot building/office environment issues
Order supplies, manage inventory, and find cost savings

HR/Culture:

Support personnel processes
Support recruiting initiatives, including posting new roles, tracking applicants, and scheduling interviews
Support new-hire onboarding and scheduling
Support HR department with Compass’s events, including holiday parties and work anniversaries planning and execution

Project Management (possible):

Execute internal special projects and strategic initiatives
Partner with Project Manager and project team to establish project budgets, updating budgets, and making project accounting recommendations as needed when contract modifications or budget changes arise
Generate project financial reports and inform team of project financial status
Interpret objectives, set milestones, prioritize task, timeline, and resource allocation, reports statuses internally
Clearly communicate expectations, documenting all pertinent details, decisions and responsibilities
Investigate issues, gather details, summarize information, and escalat when necessary

What We Offer