Administrative Assistant (Hybrid)

Concordance Healthcare Solutions LLC; Tiffin (OH); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Vision insurance

Paid vacation

Paid holidays

401K with company match

Disability insurance

Job summary

Concordance Healthcare Solutions LLC in Ohio is seeking a full-time Administrative Assistant to provide administrative support and coordination for the Executive Administrator and other departments. The role handles multiple tasks with deadlines and may require travel up to 5%.

The position supports daily operations, prepares reports and documents, coordinates meetings, and assists with travel arrangements and expense reporting. Hybrid work options may be available based on operational needs.

Qualifications

• Associate's degree or equivalent and experience supporting an executive level position.
• Experience with and strong knowledge of Microsoft products.
• Proven ability to manage multiple tasks with competing priorities and deadlines.
• Ability to work well independently and in a team.

Responsibilities

• Provide administrative support and coordination to executives and departments.
• Coordinate joint meetings and projects and streamline communication.
• Plan and coordinate meetings.
• Prepare reports, presentations, and documents.
• Order and maintain office supplies for multiple locations.
• Manage expense reporting and tracking.
• Arrange travel for supported staff.
• Direct visitors to appropriate personnel.

Skills

Communication

Executive support

Project management

Microsoft Office

Education

Associate's degree

Tools

Calendaring software

Expense reporting tools

Job description

At Concordance Healthcare Solutions, we believe that each team member makes a difference in driving our purpose of positively impacting lives forward. Concordance is committed to our guiding principles of financial stewardship, accountability, forward thinking, aligned relationships and an inclusive culture. This is done through maintaining an unwavering amount of respect and commitment with our employees and customers, being authentic to who we are and operating with the highest levels of integrity. Through our dedicated staff of over 750 employees, working in strategically-located distribution centers across the country, we offer dynamic supply chain solutions to the entire healthcare continuum.

We have a job opening and exciting opportunity for a full-time Administrative Assistant in our Tiffin, OH location. The primary role of the Administrative Assistant is to provide administrative support and coordination to the Executive Administrator and supporting departments in a way that results in the effective management of daily tasks as well as project support. This individual will have a proven ability to take direction, as well as manage multiple tasks and responsibilities with competing priorities and deadlines; utilize business judgment to screen and prioritize communications and opportunities from external and internal sources. This role offers 30-40 hours per week and may require flexibility based on operational needs.

Essential Functions:

• Provide administrative support through high levels of communication, effective prioritization, project management, and execution.
• Collaborate with internal departments to coordinate joint meetings and support joint projects, ensuring streamlined communication.
• Plan and coordinate meetings.
• Assist with the preparation of reports, presentations, and official documents.
• Order and maintain office supplies for multiple locations.
• Manage expense reporting, including approvals and tracking.
• Plan travel arrangements for supported staff, including hotels, airline reservations, and rental cars.
• Direct visitors to the appropriate person and office.
• May require minimal travel up to 5%.
• Other duties as assigned.

The aforementioned is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive list or statement of duties, responsibilities or requirements.

What You will Need to be Successful:

• Associate's degree or equivalent and prior experience supporting an executive level position required or combination of education and experience in a related field.
• Experience with and strong knowledge of Microsoft products required.
• Must demonstrate success in the following skills: written and verbal communication, project management and execution, prioritization of multiple tasks, flexibility, innovative thinking, and the ability to learn and apply new tools.
• Ability to work well independently and as a team.
• Successfully pass a pre-employment (post offer) background check and drug screening.

Work Location:

• This role is located in Tiffin, OH.
• With the possibility of a work from home hybrid model (in office part of the week and remote part of the week).

We offer great benefits and competitive pay!

• Health, Life, Dental, Vision Insurance
• Paid Vacation and Personal time, Paid Holiday
• 401K Retirement Plan - Company match
• Company paid Short Term & Long Term Disability

Concordance Healthcare Solutions, LLC is committed to being the most respected, innovative, national, multi-market healthcare solutions company earning the highest level of trust by operating with integrity, unwavering commitment and exceptional service through our culture of excellence. Through our dedicated staff of over 750 employees, working in strategically-located distribution centers across the country, we offer dynamic supply chain solutions to the entire healthcare continuum.

Our core values are what truly defines us, not our products, not our processes, but our values. These seven principles are the backbone of who we are and how we operate at Concordance Healthcare Solutions. They are the standards we hold ourselves to, who we choose to be every day, the expectations we set for one another, and the identity we carry into every room, every challenge, and every opportunity. The seven core values include reputation matters, problem solver, good human being, committed and drive, customer first, high integrity and gritty mentality.

These seven values define our culture, guide our decisions, and shape the legacy we're building together. When you put all of these values together, you create a culture people want to be part of, a company customers trust, and a team capable of accomplishing great things together. When we live these values consistently, we don't just succeed as a company, we succeed as people.

Concordance Healthcare Solutions is proud to provide Equal Employment Opportunities to all individuals for employment and prohibits any kind of discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws.

Consistent with the Americans with Disabilities Act, our organization is committed to providing reasonable accommodation to qualified applicants and employees as requested. If reasonable accommodation is necessary for the interview process, please contact [e-mail].

Position will remain open until filled.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.