Administrative Assistant

CMS Home Group; Burnsville (MN); On-site; USD 50,000 - 60,000; Full time

Job summary

An innovative real estate firm is on the lookout for an exceptional Administrative Assistant to join their dedicated team. This role is pivotal in supporting agents by handling essential back-end tasks, allowing them to focus on selling real estate. You will manage daily operations, coordinate meetings, and assist in marketing efforts, ensuring clients receive a memorable experience. If you have a proactive attitude, exceptional organizational skills, and a passion for real estate, this is your chance to thrive in a dynamic environment where your contributions will make a significant impact.

Qualifications

• 2+ years of administrative experience in a professional setting.
• Tech-savvy and proficient with the latest office tools and applications.

Responsibilities

• Provide administrative support to the owner across business and personal areas.
• Manage client interactions and ensure exceptional client care.
• Oversee and grow the business’s social media presence through content creation.

Skills

Administrative Experience

Attention to Detail

Organizational Skills

Multitasking

Interpersonal Skills

Problem-solving

Customer Service

Adaptability to Technology

Education

Bachelor’s Degree

Tools

Office Tools and Applications

Job description

CMS Home Group is seeking an Administrative Assistant to support our real estate team. This role will enable our agents to focus more on selling real estate by taking on back-end and daily administrative tasks. We are looking for an exceptional candidate who embodies our team’s dedication to excellence.

Compensation:
$50,000-$60,000 per year

Responsibilities:

1. Provide administrative support to the owner across business and personal areas as needed.
2. Screen and direct phone calls; handle correspondence and communication.
3. Respond to requests and queries in a professional and timely manner.
4. Schedule and coordinate meetings, appointments, and events.
5. Prepare and assist in producing reports, presentations, and briefs.
6. Assist in maintaining and managing systems for lead generation, database management, information tracking, and office support.
7. Develop and maintain an updated operations manual documenting procedures and standards.
8. Support contract and document management, ensuring timely and accurate handling from start to finish.
9. Collaborate with team members and partners to ensure smooth and client-focused processes.
10. Manage client interactions and ensure exceptional client care.
11. Oversee and grow the business’s social media presence through content creation, engagement, and consistent posting.
12. Assist with marketing tasks, including event planning, graphic design, and client engagement strategies.
13. Help ensure clients receive a positive and memorable experience.
14. Handle daily office operations and administrative tasks.
15. Track and manage expenses, assist in creating budgets, and maintain financial organization.
16. Support lead management efforts and follow-up activities.
17. Assist in marketing efforts for listings, team promotions, and business initiatives via social media and other platforms.
18. (Eventually) Support hiring, onboarding, and maintaining accountability for team members.

Qualifications:

1. 2+ years of administrative experience in a professional setting.
2. Experience in real estate or related industries is a plus but not required.
3. Bachelor’s Degree preferred but not required.
4. Exceptional attention to detail and organizational skills.
5. Tech-savvy and proficient with the latest office tools, applications, and systems; able to adapt to new technologies quickly.
6. Strong multitasking abilities with the capacity to prioritize tasks and manage multiple projects calmly under pressure.
7. Excellent interpersonal skills, including strong oral and written communication abilities.
8. Problem-solving mindset with the ability to identify and implement effective solutions.
9. High level of discretion and confidentiality in handling sensitive information.
10. Customer service focus, with a solutions-driven and client-centric attitude.
11. Learning-oriented and growth mindset, continuously seeking ways to improve.
12. Service-based attitude, with a dedication to supporting team and organizational success.
13. Real estate license is preferred but not required.
14. Comfortable and effective working with strong personalities.
15. Must be thorough and love to-do lists, ensuring no detail is overlooked.
16. A proactive, "CAN and WILL DO" attitude, willing to take on any task to support the team and help operations run smoothly.