Administrative Assistant

Job Store Staffing; Boulder (CO); On-site; USD 27,552 - 34,440; Full time

Job summary

Job Store Staffing is looking for an Administrative Assistant with experience in scheduling, project administration, and communication. This position is a 90-day temp-hire role based in Boulder, CO, with remote work options and travel to Denver. The ideal candidate should have excellent written and verbal communication skills, 3-5 years of office experience, and proficiency in Microsoft Office and Google Apps. Responsibilities include managing client meetings, tracking project tasks, and coordinating trainings.

Qualifications

• 3-5 years of office work experience.
• Extensive administrative or executive assistant experience.
• Easily learns new technologies.

Responsibilities

• Schedule coaching sessions and training workshops.
• Track tasks and issues within online project management system.
• Build relationships with team of trainers, coaches, and facilitators.
• Administer DiSC access codes for client engagements.

Skills

Excellent written communication

Microsoft Office skills

Experience using Google Apps for Business

Organizational skills

Time management

Job description

Job Description

Title: Administrative Assistant

Location: Works remotely and in Boulder, CO, and must be willing to travel to Denver as well.

Salary: $20 - $25 per hour

Position: 90 day Temp-Hire

RESPONSIBILITIES

Administrative

• Schedule coaching sessions and training workshops
• Schedule client meetings
• Mail documents, books, and other items to clients
• Summarize notes and workshop evaluations after a meeting or client offsite
• Book lodging, airfare, rental cars, tours, etc.

Project Administration

• Track tasks and issues within online project management system
• Meet with client engagement team during key meetings
• Summarize meeting notes
• Coordinate engagement meetings and schedules with main client point of contact
• Update project plan as necessary

Training/Coaching Coordination

• Build relationships with team of trainers, coaches, and facilitators
• Schedule and onboard trainers and facilitators for client engagements
• Assist in development of client materials (participant workbooks, power point decks, etc.)
• Deliver/pickup workbook and participant materials from Kinkos/printers if needed
• Provide occasional onsite assistance during workshops and speaking engagements
• Book meeting space for workshops

Profile and elearning Administration

• Administer DiSC access codes for client engagements
• Administer 360 degree profiles using DiSC, The Leadership Circle, and other online tools
• Process requests for elearning courses
• Utilize the Ignite Insight Action Planning System to track client action plans and feedback
• Conduct occasional training with clients on the DiSC administration system (EPIC)

Speaking and Marketing Coordination

• Work with the Director of Communications to coordinate quarterly marketing efforts
• Maintain the internal marketing calendar
• Utilize Constant Contact email marketing system during marketing campaigns
• Assist in responding to speaking RFP requests
• Coordinate logistics of speaking engagements with appropriate contact person
• Assist in follow-up of speaking engagements (email newsletter, adding contact information into the CRM system, coordinating Insight Sessions)

PERSONAL TRAITS

• Comfortable working independently
• Demonstrates a positive outlook and assumes positive intent of others
• Open to receive coaching and offer coaching to others
• Takes risks and learns from mistakesli>
• Methodical in approach, pays attention to details, and action oriented
• Enjoys working with corporate clients, business-oriented
• Excellent written and verbal communication skills are required

Qualifications

• Extensive administrative or executive assistant experience
• Easily learns new technologies
• 3-5 years office work experience
• Demonstrable Microsoft Office skills
• Experience using Google Apps for Business