Administrative Assistant

Jobs for Humanity; Virginia (MN); On-site; USD 35,000 - 50,000; Full time

Job summary

Jobs for Humanity is seeking an organized Administrative Assistant to streamline day-to-day operations. This entry-level role is perfect for those who value organization and enjoy a supportive team setting.

Responsibilities include organizing meetings, managing schedules, and handling administrative tasks across various departments. The ideal candidate will possess strong organizational skills and be detail-oriented, capable of adapting to a fast-paced environment.

Qualifications

• 1–3 years of experience in administrative or office support roles.
• Ability to manage multiple tasks effectively.
• Comfortable learning new systems.

Responsibilities

• Coordinate meetings and appointments.
• Prepare meeting agendas and follow-up items.
• Support travel arrangements for staff.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency with Microsoft Office

Familiarity with expense management systems

Knowledge of Google Workspace

Job description

We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.

As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.

This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment.

About The Role

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up action items when needed.
• Support travel arrangements, including bookings and itineraries.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

About You

• 1–3 years of experience in an administrative, office support, coordinator, or customer service role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable learning new systems and tools.
• Ability to handle confidential information appropriately.
• Familiarity with expense management systems.
• Knowledge of Google Workspace.

All your information will be kept confidential according to EEO guidelines.