Administrative Assistant

Talentify; Boulder (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

NIST is seeking Administrative Support Assistants to provide comprehensive administrative support services. This role drives organizational efficiency by coordinating and executing a wide range of administrative tasks, including calendar management, arranging conference rooms, preparing timecards, and purchasing supplies and equipment.

Responsibilities include serving as the main office contact, scheduling meetings, processing travel authorizations, onboarding/out-processing staff, and preparing

Qualifications

• Strong administrative and organizational skills.
• Ability to manage multiple tasks with attention to detail.
• Proficiency in typing and basic office software.

Responsibilities

• Act as primary contact for calls and visitors.
• Schedule and coordinate meetings and conferences.
• Process travel authorizations and vouchers.
• Assist with onboarding and exiting staff.
• Prepare timecards and track attendance.
• Handle procurement of equipment, supplies, and services.
• Prepare reports and correspondence.
• Maintain documentation with accuracy.

Skills

Calendar management

Meeting coordination

Travel processing

Onboarding support

Timekeeping

Procurement

Job description

NIST is seeking highly qualified and motivated Administrative Support Assistants to provide comprehensive administrative support services. This role drives organizational efficiency by coordinating and executing a wide range of administrative tasks, including managing calendars, arranging conference rooms for meetings, preparing timecards, and purchasing supplies and equipment.

Duties

In this position, you will:

• serve as the principal office contact for phone calls and visitors
• schedule meetings
• process travel authorizations and vouchers
• assist with onboarding and out-processing of staff
• prepare timecards
• manage time and attendance
• serve as a bankcard holder and purchase equipment, supplies, and services
• prepare documents, reports, and correspondence

Requirements

• U.S. citizenship
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment
• Must be able to type at least 40 words per minute
• Bargaining Unit Position: No