Administrative Assistant

Career Group; Boston (MA); On-site; USD 37,000 - 51,000; Full time

Job summary

Career Group is seeking an Administrative Assistant to support a senior group within a global financial firm's Global Banking & Markets division in Boston, MA. This on-site role involves coordinating complex meetings, travel, and confidential communications in a fast-paced environment.

The position offers a 6-month contract with potential extension or conversion, and a pay rate of $32/hour during the contract stage. Strong organizational and communication skills are essential for success.

Qualifications

• 5+ years of administrative or executive support experience.
• Excellent interpersonal and communication skills.
• Discretion with highly confidential information.
• Ability to multitask in a fast-paced, deadline-driven environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide high-level administrative support to a senior group or executive in a fast-paced team.
• Coordinate complex meetings and calendar logistics for internal and external stakeholders.
• Field a high volume of calls and correspondence with professionalism.
• Assist managers and clients, including responding to and following up on requests.
• Coordinate travel arrangements and process related expense reports.
• Prepare and distribute divisional documents and correspondence.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

MS Office

Tools

Microsoft Office

Job description

We're hiring an Administrative Assistant to support a senior group or executive within a top-tier global financial firm's Global Banking & Markets division in Boston, MA. Great opportunity for a polished, detail-oriented professional to gain experience at a leading Wall Street institution.

Location: Boston, MA (fully onsite, 5 days/week)

Contract Length: 6 months (potential for extension or conversion)

Pay: $32/hour (hourly during the contract stage)

Responsibilities:

• Provide high-level administrative support to a senior group or executive in a complex, fast-paced team environment
• Coordinate complex, senior-level internal and external meetings and conference calls, managing calendars and prioritizing competing requests and related logistics
• Field a high volume of calls and correspondence, interacting with senior business leaders and clients in a professional and effective manner
• Support internal and external managers or clients, including responding to and following up on client requests
• Coordinate a high volume of domestic and international travel arrangements and process related expense reports
• Prepare and distribute divisional correspondence, memos, letters, reports, and other business documents
• Support onboarding and offboarding processes, including new hires, transfers, and terminations
• Manage monthly invoices, coordinate payment, and order/maintain office supplies
• Handle general administrative duties (copying, filing, archiving) and support ad-hoc projects, committees, or group events

Requirements:

• 5+ years of administrative or executive support experience preferred
• Excellent interpersonal and communication skills, with high attention to detail
• Comfortable handling highly sensitive and confidential information with the highest degree of integrity, professionalism, and discretion
• Able to juggle competing priorities in a fast-paced, deadline-driven, high-pressure environment
• Strong problem-solving skills, sound independent judgment, and the ability to adapt to unexpected events
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• A self-starter who anticipates needs, solves problems independently, and follows through with a strong sense of urgency
• Comfortable working with people at all organizational levels; team player with a positive, professional attitude

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