Senior Administrative Assistant

Miller Klein Group, LLC; New York (NY); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is on the lookout for a Senior Administrative Assistant to provide vital support to a team of executives. This role is integral to ensuring smooth operations, focusing on managing complex schedules, handling travel logistics, and preparing essential documentation. The ideal candidate will bring over 7 years of experience in a fast-paced, client-facing environment, particularly within financial services. If you possess strong multi-tasking abilities, technical skills in MS Office and CRM tools, and a collaborative spirit, this opportunity is perfect for you to make a significant impact within a dynamic team.

Qualifications

• 7+ years of administrative support experience in a fast-paced environment.
• Experience in financial services is required.

Responsibilities

• Support executives with phone coverage, calendar management, and meeting planning.
• Prepare documents and manage complex travel arrangements.

Skills

Multi-tasking

Interpersonal Communication

Writing and Editing

Synthesis of Information

Education

Bachelor's Degree

Tools

MS Office

Salesforce

Concur

Job description

Summary

Global investment management firm is seeking a Senior Administrative Assistant to support 4 executives and a team of client-facing professionals. The role will focus on the Executives’ heavy phone coverage and calendar management, meeting planning and prepping meeting materials, complex domestic and internal travel arrangements, expenses, updating CRM databases, preparing and editing Word, Excel, and PowerPoint documents, and working on ad hoc projects as needed.

Qualifications

The qualified candidate must have a bachelor’s degree plus 7+ years of relevant administrative support experience in a fast-paced, client-facing environment. Must have worked in financial services. The candidate must be a true team player with a positive and humble attitude, strong multi-tasking skills, and an ability to synthesize information. Strong technical skills (ideally MS Office, Salesforce, and Concur) and interpersonal communication skills are required. Strong writing and editing skills are essential. The candidate must be able to effectively manage and prioritize various projects.