Administrative Assistant

Berkadia; Boston (MA); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Volunteer hours

Donation matching

Tuition reimbursement

Parental leave

Mental health support

Pet insurance discounts

Job summary

Berkadia in Boston is seeking a part-time Administrative Assistant to provide on-site support for day-to-day operations. This role focuses on office organization, guest services, and general administrative tasks with a 10-hour weekly schedule.

Responsibilities include coordinating supplies, visitor access, meetings, expense reports, and document preparation. Part-time employees have limited access to Berkadia benefits based on scheduled hours.

Qualifications

• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Provide day-to-day administrative and operational support to the Boston office.
• Maintain and replenish office supplies, including printer paper and other workplace essentials.
• Receive, organize, and appropriately handle incoming packages and deliveries.
• Support general upkeep and organization of shared office spaces, including loading and emptying the office dishwasher as needed.
• Add visitors and guests to the building security list and assist with other visitor-access needs.
• Monitor building communications and alerts and notify office personnel of relevant updates or issues.
• Greet and direct visitors and provide on-site support when meetings or guest schedules overlap.
• Coordinate food and beverage orders for client visits, office meetings, and other events.
• Assist employees with expense-related administrative needs, including preparation and submission of expense reports.
• Prepare and edit correspondence, documents, reports, drafts, and emails as needed.
• Assist with scheduling meetings, appointments, and other office activities as needed.
• Maintain office contact lists and other administrative information.
• Provide additional administrative and office support as needs arise.

Skills

Microsoft Office

Job description

Be Part of the Next. Be Berkadia.

Berkadia is built on deep expertise, strong relationships, and a commitment to excellence across the commercial real estate industry. What sets us apart is our people. As a values-driven organization, we foster a culture where collaboration thrives, growth is encouraged, and employees are empowered to make an impact. Together, our people strengthen our business and help shape the future of Berkadia. Are you ready to be part of the next? Discover your next opportunity at Berkadia.

The Administrative Assistant provides part-time, on-site administrative and office support to help ensure the efficient day-to-day operation of our Boston office. This individual will support office organization, employee and guest needs, and general administrative activities while helping create a welcoming, well-run office environment. This is a parttime role, reporting into the office on Monday with a weekly schedule of 10 hours a week.

Responsibilities

• Provide day-to-day administrative and operational support to the Boston office.


• Maintain and replenish office supplies, including printer paper and other workplace essentials.


• Receive, organize, and appropriately handle incoming packages and deliveries.


• Support general upkeep and organization of shared office spaces, including loading and emptying the office dishwasher as needed.


• Add visitors and guests to the building security list and assist with other visitor-access needs.


• Monitor building communications and alerts and notify office personnel of relevant updates or issues.


• Greet and direct visitors and provide on-site support when meetings or guest schedules overlap.


• Coordinate food and beverage orders for client visits, office meetings, and other events.


• Assist employees with expense-related administrative needs, including preparation and submission of expense reports.


• Prepare and edit correspondence, documents, reports, drafts, and emails as needed.


• Assist with scheduling meetings, appointments, and other office activities as needed.


• Maintain office contact lists and other administrative information.


• Provide additional administrative and office support as needs arise.

PreferredQualifications

• Proficiencyin Microsoft Office Suite isrequired.


• Willingness to perform a variety of hands-on office support responsibilities as needed.


• Excellent communication and interpersonal skills for effective interaction with staff and visitors.

**Parttime employees have limited access to Berkadia benefits barring their weekly scheduled hours**

#LI-EP1

We believe People Matter, so we offer benefits that go beyond:

• Monthly paid volunteer hours and donation matching to benefit our communities


• Employee Resource Groups that help you grow with us


• Fertility and family planning services


• Up to 12-weeks of fully paid parental leave


• Mental health care, including free counseling sessions


• We’ll help you fund your learning journey with generous tuition reimbursement


• Pet insurance discounts


• And more!

**Be Your Best Self. Be Berkadia.**

Berkadia, as an equal opportunity employer, celebrates our employees’ unique differences, which we believe drives personal and company-wide innovation and creates a people-first culture where your career can take the long view. To achieve these goals, we are committed to the inclusion of all qualified individuals, without regard to race, religion, age, color, national origin, gender, sexual orientation, gender identity or expression, marital status, domestic partner status, military and veteran status, disability, pregnancy, parental status, genetic information, political affiliation, or any other status protected by federal, state and local laws.

In keeping with our commitment, Berkadia takes the necessarysteps to provide a workplace free from harassment, discrimination, and unlawful retaliation, as well as access and reasonable accommodations for individuals with disabilities and sincerely held religious beliefs. If you require a reasonable accommodation to take part in the interview process, please contact [e-mail].

You have rights under federal, state and local employment laws. No question in this Application is intended to elicit information in violation of any such law, nor will any information obtained in response to any question be used in violation of any such law. If you apply for this role, you are acknowledging Berkadia’s Application Policy and Berkadia’s Privacy Policy. Please click the following links for more information about: EEOC, Employee Rights under the FMLA, EPPA.