Administrative Assistant

Innova Solutions Inc; Boston (MA); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical & pharmacy coverage

Dental/vision insurance

401(k)

HSA and FSA

Life Insurance

Pet Insurance

Short term and Long term Disability

Accident & Critical illness coverage

Pre-paid legal & ID theft protection

Sick time and other paid leaves

Employee Assistance Program (EAP)

Job summary

Innova Solutions is seeking an Administrative Assistant for an onsite Boston role. You will provide high-level administrative support to executives, manage calendars, coordinate meetings and travel, and handle invoices and onboarding tasks.

The role demands discretion, superb communication, and the ability to multi-task in a fast-paced environment. The position is full-time, 6-month contract, onsite in Boston, with competitive hourly pay and comprehensive benefits.

Qualifications

• Prefer 5+ years of administrative support experience.
• Experience handling calendars, travel logistics, and executive communications.
• Discretion, reliability and ability to work under deadlines.

Responsibilities

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/external meetings and conference calls.
• Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports, or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supply and keep inventory well-stocked.

Skills

MS Office

Calendar management

Travel coordination

Communication skills

Interpersonal skills

Attention to detail

Executive interaction

Education

High school diploma or equivalent

Tools

MS Excel

PowerPoint

Outlook

Job description

Position Details

A client of Innova Solutions is immediately hiring for an Administrative Assistant.

Position type: Full-time, Contract Duration: 6 Months. Location: Boston, MA (Onsite).

Job Summary

As an Administrative Assistant you will:

Responsibilities

• Provides administrative support in a complex team environment to a senior group or executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports, or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supply and keep inventory well-stocked.

Skills

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential, and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high-pressure environment.
• Ability to display a consistent, professional degree of communication.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment, independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy, and discretion required.

Qualifications

Prefer 5+ years of experience.

Employment Details

This position is only open to applicants who can be engaged on a W-2 basis. 1099 contractors and Corp-to-Corp arrangements will not be considered for this position.

Pay Range & Benefits

Pay Range*: $30 - $32 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:

• Medical & pharmacy coverage
• Dental/vision insurance
• 401(k)
• Health saving account (HSA) and Flexible spending account (FSA)
• Life Insurance
• Pet Insurance
• Short term and Long term Disability
• Accident & Critical illness coverage
• Pre-paid legal & ID theft protection
• Sick time, and other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

About Innova Solutions

Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Equal Opportunity Statement

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation or any other status protected by the statutes, rules, and regulations in the locations where it operates.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [emailprotected] or [phone]. Please indicate the specifics of the assistance needed.

Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities.

Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Consent Statement

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