Administrative Assistant

Beacon Hill; Boston (MA); Hybrid; USD 33,000 - 39,000; Full time

Job summary

Beacon Hill in Boston, MA seeks an Administrative Assistant to support academic program operations, student services, and curriculum administration in a fast-paced university setting.

The role requires 3 days onsite and 2 days remote, with duties spanning committee coordination, documentation, and student support. Bachelor’s degree and 3+ years’ admin experience are preferred; Banner experience is a plus.

Qualifications

• Bachelor's degree required; Master's preferred.
• 3+ years of administrative experience in higher education or student services.
• Experience supporting academic programs, course scheduling, curriculum management, or related university operations.
• Banner experience is strongly preferred; Banner SSB and CourseLeaf highly desirable.
• Strong proficiency with Microsoft Office Suite and ability to learn new systems quickly.

Responsibilities

• Coordinate academic program operations, including course scheduling and curriculum documentation.
• Support committees with meeting coordination, agendas, and documentation.
• Serve as primary contact for students, applicants, faculty, and visitors.
• Assist with visiting student and scholar administration and related processes.
• Support student employment processes, recruitment, onboarding, and timekeeping.
• Collect, maintain, and analyze program data for reporting and accreditation.

Skills

Microsoft Office

Communication

Organizational

Analytical

Problem solving

Education

Bachelor's degree

Master's degree

Tools

Banner

Banner SSB

CourseLeaf

Job description

Administrative Assistant (A1472860AG) Boston, Massachusetts

Salary: USD24 - USD28 per hour

Our client, a leading private research university, is seeking an Academic Program Coordinator to join their team in Boston, MA. This is a hybrid opportunity requiring 3 days onsite and 2 days remote, offering $28.00/hour and expected to last 6+ months with potential for permanent hire. This position supports academic program operations, student services, curriculum administration, committee coordination, and departmental initiatives within a fast-paced higher education environment. The ideal candidate will bring strong administrative experience, exceptional organizational skills, and the ability to manage multiple priorities while serving as a key resource for students, faculty, and university leadership.

Key Responsibilities

• Coordinate academic program operations, including course scheduling, curriculum documentation, degree records, and semester planning activities.
• Provide administrative support for undergraduate and graduate program committees, including meeting coordination, agenda preparation, and documentation.
• Serve as a primary point of contact for current students, prospective applicants, faculty, and visitors.
• Support visiting student and scholar administration by coordinating required documentation and related processes.
• Assist with student employment processes, including recruitment, onboarding, timesheet administration, and record maintenance.
• Collect, maintain, and analyze program data to support departmental reporting, accreditation efforts, and program reviews.
• Coordinate student recruitment initiatives, academic events, meetings, and other departmental programs.
• Prepare correspondence, reports, presentations, and other communications while supporting day-to-day departmental operations.

Candidate Qualifications

• Bachelor's degree required; Master's degree in Higher Education or a related field preferred.
• 3+ years of administrative experience, preferably within a higher education, academic, or student services environment.
• Experience supporting academic programs, course scheduling, curriculum management, or related university operations required.
• Banner experience is strongly preferred. Experience working with Banner SSB and CourseLeaf is highly desirable.
• Demonstrated ability to learn new systems, technology, and processes quickly.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent written and verbal communication skills with the ability to interact professionally with students, faculty, and administrators.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and the ability to manage confidential information.