Administrative Assistant

Express Employment Professionals - Cincinnati East; Boise (ID); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical, Vision, Dental

401(k)

Referral bonuses

Job summary

Express Employment is seeking an Administrative Assistant for a full-service office furniture company in Boise, ID. The role covers client coordination, logistics scheduling, travel coordination, and executive support to the CEO.

Responsibilities include managing calendars, coordinating with PMs and internal teams, and ensuring cost-effective purchasing and vendor follow-ups. Mon-Fri, 8am-5pm, $19–$22/hr, temp-to-hire with comprehensive benefits from day one.

Qualifications

• Experience in administrative support or office coordination.
• Ability to manage multiple tasks and deadlines in a dynamic environment.
• Excellent communication and professional phone presence.

Responsibilities

• Coordinate client and project communications, confirmations, and follow-ups.
• Schedule and confirm inbound trucks and coordinate with warehouse teams.
• Book travel and maintain itineraries for installation crews and leadership.

Skills

Organized

Proactive

Strong communication

Attention to detail

Time management

Multitasking

Confidentiality

Tools

MS Office

Job description

Express Employment is seeking an administrative assistant for a full-service office furniture company. Job duties include:

Client & Project Coordination

• Handle all scheduling confirmation calls for active projects
• Maintain clear communication with clients, PMs, and internal teams regarding confirmations, changes, and follow ups

Logistics & Truck Scheduling

• Schedule and confirm inbound trucks for Boise, Idaho Falls, Helena, and Billings
• Coordinate with warehouse and logistics managers to ensure accurate timing and receiving readiness
• Track inbound freight issues, delays, and required adjustments

Travel Coordination

• Book travel for installation crews, leadership team, and executives
• Manage itineraries, lodging, rental cars, and travel changes.
• Maintain organized travel records and cost-efficient booking practices

Executive Support

• Provide direct administrative support to the CEO, including calendar management, meeting coordination, document preparation, priority tracking
• Assist with miscellaneous projects and tasks assigned by the CEO or leadership team

Purchasing & Cost Tracking

• Track purchases across departments and projects to ensure consistently selecting cost effective options
• Maintain simple logs or summaries of purchases for leadership review
• Flag opportunities for savings or vendor alternatives when appropriate

General Administrative Duties

• Answer and route calls, emails, and internal requests
• Maintain organized digital and physical files
• Support office operations and internal communication needs
• Assist with vendor coordination, quotes, and follow ups as needed

Skills:

• Organized, proactive, and comfortable working in a dynamic environment with shifting priorities
• Strong communication skills and professional phone presence
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Proficiency with Microsoft Office and standard business software
• Experience in logistics, scheduling, and/or administrative support preferred
• Ability to work independently and maintain confidentiality

Work Environment:

• Casual, supportive, and team driven atmosphere
• Fast moving operations with daily variety
• Direct access to leadership and meaningful impact on company efficiency

Other Details:

• Monday-Friday, 8am-5pm
• $19-22/hr.
• Temp to hire

Express Employment is an Equal Opportunity Employer offering benefits from the first day of employment, including medical, vision, dental, life insurance, 401(k), referral bonuses, and direct deposit.

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