Administrative Assistant

Stein Distributing Company; Boise (ID); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Affordable Health Care (Medical,Dental

Vision)

Company paid life insurance plan (STD)

401K with company match

Paid holidays and PTO

On-site gym

Employee discount

Safe ride home

Employee referral bonuses

Annual company picnic

Christmas parties

Job summary

Stein Distributing Company in Boise, Idaho seeks an experienced Administrative Assistant to support the Administration department, HR and the President. This role handles calls, front-desk greetings, and a variety of clerical tasks to keep office operations smooth.

Requirements include High School Diploma, proficiency with Excel/Word/Acrobat Reader and Microsoft Exchange, plus reliable attendance and professional demeanor.

Qualifications

• High School Diploma required.
• Computer literate with Excel, Word, Acrobat Reader and Microsoft Exchange.
• Strong phone etiquette.
• Good attendance and performance record.
• Professional appearance and demeanor.

Responsibilities

• Answer and direct calls using a 12-line phone system with a professional demeanor.
• Greet walk-in traffic at front door.
• Perform administrative functions for Administration, HR, & President.
• Open Office processes: unlock doors, check voicemails, etc.
• End of Day: lock up, set night mode, tidy workspace.
• Process Stein Accounts Payable.
• Excel data entry (Excise Tax & update phone list).
• Maintain company phone system through Datatel.
• Prepare visa statements for Stein Managers.
• Create and distribute monthly outlook calendar for Department Heads.
• Handle miscellaneous projects as assigned.

Skills

Phone etiquette

Attention to detail

Communication

Education

High School Diploma

Tools

Excel

Word

Acrobat Reader

Microsoft Exchange

Job description

Job DetailsLevel: ExperiencedJob Location: Boise - Boise, IDEducation Level: High SchoolSalary Range: $16.00 - $19.00 HourlyJob Shift: DayJob Category: Admin - Clerical

ARE YOU LOOKING FOR A FUN AND REWARDING CAREER? ARE YOU GOAL ORIENTED? DO YOU WANT TO BE IN A POSITION WITH ROOM FOR ADVANCEMENT? IF SO, WE WANT TO HEAR FROM YOU.

Stein Distributing Company, Inc. is a beverage wholesaler of beer, specialty malt beverages and specialty wine products in Boise Idaho. We service an area that covers over 30.000 square miles in 10.5 counties with a population of over 700,000 people. With our commitment to excellence, our company supports our community in Boise.

Benefits:

• Affordable Health Care (Medical, Dental, and Vision)
• Company paid life insurance plan (includes STD)
• Company paid life flight membership
• Paid holidays and PTO packages
• 401K with a company match
• Employee Assistance Program (EAP)
• On-site gym
• Employee discount on Stein Distributing products
• Safe ride home reimbursement program
• Employee referral bonuses
• Annual company picnic and Christmas parties

Responsibilities and Duties:

• Answer and direct calls to the appropriate people using a 12 line phone system with a pleasant and professional demeanor.
• Greet walk in traffic at front door.
• Perform administrative functions for the Administration department, Human Resources, & President of Stein Distributing.
• Open Office Process: Unlock Front Door and Filing Cabinets, turn on phone system, check voice mail messages (forward if necessary)
• End of Day Process: Lock up front door and filing cabinets, put phones on night mode, and make sure everything is put away for the night).
• Greet walk-in visitors.
• Process Stein Accounts Payable
• Excel Data Entry (Ex. Excise Tax & Update Company Phone List)
• Maintain Company Phone System through Datatel
• Prepare & Process visa statements for all Stein Managers.
• Create, Maintain, & distribute the Monthly outlook Calendar for Department Heads.
• Beer Ads – Mon./Wed. – cut, paste, copy/ Tracking and measuring for KAM PFP
• Open and forward faxes
• Create “Special Envelopes”
• Applications – copy and distribute
• Order and monitor approvals for office supplies as well as code monthly expenses for office supplies to appropriate departments and distribute supplies.
• Order and proof business cards
• Order name tags
• Track and distribute sports & venue tickets, update events list, and report ticket use weekly
• Typing memos, letters, and business correspondence for Stein Distributing Company.
• 25% - Admin Assistant to the President
• Backup Sales Window
• Complete daily route settlement when necessary.
• Update expense binders for Sales Supervisors – Monthly
• Insure deadlines are meant
• Miscellaneous projects as assigned.

Qualifications

Education:

High School Diploma.

Experience/Requirements:

• Computer Literate (Excel, Word, Acrobat Reader, Microsoft Exchange – Office)
• Prepare and edit business correspondence.
• Possess very good phone etiquette.
• Have good attendance and performance record.
• Have professional appearance and demeanor
• Reliable transportation to and from work