Administrative Assistant

A; Billings (MT); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Continued Education

Monthly Bonus

PTO Plan

Retirement Planning

Life Insurance

Employee discounts

Job summary

A Plus HealthCare in Billings, MT is seeking a full-time executive assistant to relieve executives of administrative tasks and enable them to focus on strategic duties.

The role requires high level administrative skills, calendar management, meeting coordination, confidentiality, and proficient Microsoft Office; benefits include health, education, retirement planning, PTO, and more.

Qualifications

• High School diploma or equivalent.
• Two years of administrative experience.
• Ability to handle confidential aspects of the role.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Assist with appointment scheduling and calendar management for senior leaders.
• Coordinate meetings, conference calls, and related materials; arrange catering as needed.
• Support multiple projects, prioritize tasks, and meet deadlines with minimal supervision.
• Greet guests and maintain reception area and conference rooms.
• Maintain company intranet and website updates as needed.
• Ensure confidentiality due to access to sensitive information.

Skills

Administrative experience

Calendar management

Confidential information handling

Microsoft Office proficiency

Strong written and oral communication

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Position Summary

This position relieves the Executives of administrative functions in order to increase the time they have available for executive level functions Provide high level administrative skill set to a wide range of business tasks that may be of a confidential and time sensitive nature

Hours

Full time Monday Thursday 8am 5pm Friday 8am 4pm

Location

A Plus HealthCare 926 Main St Suite 16 Billings MT 59105

Benefits

• Medical Dental and Vision Benefits
• Continued Education
• Monthly Bonus
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts

Essential Duties

• Assists with appointment scheduling and calendar management for Senior Level managementCoordinates arrangements for internalexternal meetings conference calls; compile and disseminate materials for meetings provide catering needs as required
• Works on a variety of special projects as needed with multi tasking as necessary
• Takes initiative uses good judgment understands deadlines and carries multiple projects through to completion with much interruption
• Works independently under general direction while prioritizing work
• Assists in coordinating a variety of monthly and quarterly local and branch award programs
• Involvement in upkeep of the Company intranet and external website
• Greets guests maintain reception area and main conference room appearance
• Answers overflow of switchboard calls
• Demonstrates accurate knowledge of services of the Company and provide information by answering questions and requests
• Develops and maintains effective working relationships with Management and Support Center staff
• Maintains a high degree of confidentiality at all times due to access to sensitive information
• Maintains regular predictable consistent attendance and is flexible to meet the needs of the department
• Follows all Medicare Medicaid and HIPAA regulations and requirements
• Abides by all regulations policies procedures and standards
• Performs other duties as assigned

Performance Responsibilities

• Maintains positive internal and external customer service relationships
• Maintains open lines of communication
• Plans and organizes work effectively and ensures its completion
• Meets all productivity requirements
• Demonstrates team behavior and promotes a team oriented environment
• Actively participates in Continuous Quality Improvement
• Represents the organization professionally at all times

Position Requirements & Competencies

• High School diploma or equivalent
• Two years of administrative and caregiver experience
• Ability to handle confidential aspects of the role
• Good command of Microsoft Office Suite Word Excel PowerPoint
• Strong oral and written skills
• Assesses work load and re prioritize as needed handling multiple task under tight deadlines
• Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments
• Interacts professionally with all levels of management and staff

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training