Administrative Assistant

SustainableHR; Beloit (WI); On-site; USD 26,000 - 34,000; Part time

Job summary

SustainableHR is assisting a Beloit-based property management company in its search for an Administrative Assistant. This temporary role offers a 4-week assignment in Beloit, WI with a pay range of $19–$25 per hour based on experience.

The main duties include contacting individuals on a waiting list of over 300 applicants, updating records, and assisting with the application process. Strong organizational and communication skills are essential.

Qualifications

• Administrative or customer service experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable making frequent phone calls and communicating with prospective residents.
• Accurate data entry and record-keeping with spreadsheets.
• Proficient in Microsoft Office and general data entry.

Responsibilities

• Contact individuals on the waiting list to confirm interest.
• Update and maintain waiting list records with applicant status, interest, and contact information.
• Assist with coordinating new rental applications and ensuring required paperwork is completed.
• Prepare, organize, and process application documents and other administrative paperwork.
• Maintain detailed notes of applicant communications and follow-up needs.
• Provide general administrative support to the property management team.
• Communicate professionally with prospective residents and answer basic questions regarding the application process.
• Ensure applicant information and documentation are handled accurately and confidentially.

Skills

Organizational skills

Attention to detail

Phone communication

Data entry

Microsoft Office

Record keeping

Independent work

Tools

Excel

Data management systems

Job description

Administrative Assistant

Location: Beloit, WI
Pay: $19–$25 per hour, based on experience
Position Type: Temporary, 4-week assignment
Start Date: As soon as possible

Position Overview

Our client, an established property management company in Beloit, WI, is seeking an organized and detail-oriented Administrative Assistant to provide temporary support with managing and updating a large applicant waiting list.

This position is ideal for someone with strong administrative and communication skills who enjoys working with people, staying organized, and managing detailed records. Previous property management experience is a plus but is not required.

The primary focus of this role will be contacting individuals on a waiting list of over 300 applicants, confirming their continued interest in housing, updating records, and assisting with the application process.

Key Responsibilities

• Contact individuals on the existing waiting list to confirm their continued interest in available housing.

• Update and maintain accurate waiting list records, including applicant status, interest, and contact information.

• Assist with coordinating new rental applications and ensuring required paperwork is completed.

• Prepare, organize, and process application documents and other administrative paperwork.

• Maintain detailed notes of applicant communications and follow-up needs.

• Provide general administrative support to the property management team.

• Communicate professionally with prospective residents and answer basic questions regarding the application process.

• Ensure applicant information and documentation are handled accurately and confidentially.

Qualifications

• Previous administrative, office support, or customer service experience preferred.

• Strong organizational skills and attention to detail.

• Comfortable making frequent phone calls and communicating with prospective residents.

• Ability to accurately enter information, maintain records, and manage spreadsheets or tracking systems.

• Basic computer skills, including Microsoft Office and general data entry.

• Ability to manage multiple tasks and work independently.

• Professional, friendly, and dependable with strong written and verbal communication skills.

• Previous property management or leasing experience is a plus but not required.

Schedule & Compensation

• Pay: $19–$25 per hour, depending on experience.

• Duration: Approximately 4 weeks.

• Start Date: Immediate need, with a preferred start next week.

• Location: Beloit, WI.

Why Apply?

This is a great short-term opportunity for an administrative professional looking to gain experience in the property management industry. You'll play an important role in helping the team organize its applicant waiting list, communicate with prospective residents, and keep the application process moving efficiently.