Administrative Assistant

Associa; Bedford (NH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Wellness programs

Development initiatives

Job summary

Associa in Bedford, NH is seeking an Administrative Assistant to join our team. You will work closely with clients and vendors, and partner with other Associa departments to support the Association Managers. The role requires strong customer service and the ability to juggle multiple projects.

You will assist with day-to-day operations, handle inquiries, and help maintain records and communications with homeowners and board members. A professional, proactive approach is essential.

Qualifications

• Strong organizational and prioritization abilities.
• Excellent interpersonal and written communication.
• Ability to maintain records and filing systems.
• Proficient with a PC and Windows-based software.

Responsibilities

• Answer inquiries from owners/tenants and vendors per association rules.
• Assist the receptionist by answering calls and covering the switchboard during absences.
• Produce reports, letters, and general memos for Association Managers.
• Distribute information to the Board of Directors/Trustees and homeowners.

Skills

Organizational skills

Interpersonal communication

Written and verbal communication

Record-keeping

Computer literacy

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Associa is currently looking for an Administrative Assistant to join our team in Bedford, NH. As an Administrative Assistant, you will work closely with our clients and vendors, and partner with other Associa departments. To be successful in this role you will need great customer service skills and the ability to work on multiple projects.

What do we offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How will you make an impact?

The Administrative Assistant assists the Association Managers with day-to-day operations in order to maintain communications with the Board of Directors/Trustees, homeowners and vendors. To assist homeowners with questions and requests.

Duties include but are not limited to:

• Answer Owner/Tenant questions and requests using the rules and regulations of the Association.
• Assist the receptionist by answering incoming calls and covering the switchboard during vacations, time off, etc.
• Produce Reports, Letters, general Memos, etc. for Association Managers.
• Send out necessary information to the Board of Directors/Trustees and owners.

Requirements

• Skills in organizing resources and establishing priorities.
• Strong interpersonal and communication skills and the ability to work effectively with little supervision.
• Ability to communicate effectively, both orally and in writing.
• Ability to develop and maintain record keeping systems and procedures.
• Skill in the use of computers, preferably with a PC, Windows-based operating environment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.