Administrative Assistant

Mercy Cedar Rapids; Baltimore (MD); Presencial; USD 21.000 - 30.000; Jornada completa

Descripción de la vacante

Mercy Cedar Rapids is seeking a detail‑oriented Administrative Secretary to support the Environmental Services department with general office duties, typing, filing, and material prep. Knowledge of hospital programs, policies, and procedures is essential.

The position operates Monday-Friday, 7:00am-3:30pm, with a 40-hour work week. Proficiency in Microsoft Office, excellent communication, and handling confidential information with discretion are required.

Formación

• High school diploma or equivalent required; secretarial training preferred.
• Proficient with Microsoft Office and general filing, typing, scheduling.
• Excellent written and verbal communication and interpersonal skills.
• Ability to handle confidential information with discretion and diplomacy.

Responsabilidades

• Performs secretarial duties for the department and coordinates workflow.
• Greets and directs customers, patients, physicians, and staff.
• Answers phones and directs calls; schedules meetings and appointments.
• Types reports and documents; files and orders supplies.

Conocimientos

Microsoft Office

Clerical skills

Interpersonal skills

Written and verbal communication

Time management

Discretion with confidential info

Flexibility

Independence / minimal supervision

Educación

High school diploma or equivalent

Post high school secretarial training preferred

Herramientas

Telephone system

Copy/Fax machines

Filing systems

Calculator

Descripción del empleo

This position is Monday-Friday with the hours being 7:00am-3:30pm

Work Shift

Day

Scheduled Weekly Hours

40

Summary

This job supports Mercy’s philosophy of patient centered care by supporting department staff with general office duties, typing, filing, preparing materials, etc. requiring good knowledge of hospital programs, policies and procedures.

Job Description

Job Duties

• Performs secretarial duties for the department.
• Coordinates workflow within the department.
• Greets and directs customers, patients, physicians, community leaders, Board members, general public, staff and visitors.
• Answers phones and directs calls to the appropriate area/individual.
• Schedules meetings and appointments.
• Types reports, minutes, various documents from copy and rough draft.
• Files.
• Orders supplies.

Department Specific Duties

Environmental Services

• Ensures that payroll corrections and payroll reports are completed accurately and on time.
• Organizes hazardous chemical manifests and invoice records for a three-year period.
• Ensures that Linen Poundage Reports are completed, accurate and on time.
• Assistswith FMLA and MLOA tracking for EVS and Linen Services.

Knowledge, Skills & Abilities

• Proficient in Microsoft Office products.
• Proficient in operation of computer, calculator, filing systems, copy/fax machines and telephone system.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Excellent public relations and human relations - exemplifies The Mercy Touch.
• Excellent organizational and time management skills.
• Critical thinking and attention to detail. Exhibits good judgement.
• Handles confidential information with discretion and diplomacy.
• Commitment to life-long learning, e.g. willingness to learn/upgrade skills related to duties.
• Flexibility and dependability, works well with a wide variety of individuals and leadership styles.
• Ability to work with minimal to no supervision.

Professional Experience

• 1+ years ofsecretarial experience reporting to a department manager/director level position required.

Education Requirements

• High school diploma or equivalent required.
• Post high school secretarial training preferred.

Physical Requirements

Light: Exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently

Pay Rate Type

Hourly

_ Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years. _

Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.