Patient Service Coordinator - North Liberty - Full-Time

Mercy Cedar Rapids; North Liberty (IA); On-site; USD 21,000 - 28,000; Full time

Job summary

Mercy Cedar Rapids in North Liberty, IA, is seeking a friendly medical office receptionist to support patient flow and billing processes. You will answer calls, schedule visits, collect payments, and help maintain accurate patient records in Epic.

The role emphasizes professional communication, adherence to HIPAA, and teamwork with the MercyCare provider network. A high school diploma and prior front desk or customer service experience are preferred; hourly pay is provided with standard benefits.

Qualifications

• One year experience in a medical office environment preferred.
• Two years customer service experience preferred.
• High School Diploma or equivalent preferred.
• Medical terminology and coding background preferred.
• Effective communication skills.
• Knowledge of insurance carriers and their eligibility requirements (including Title 19 and Medicare).

Responsibilities

• Answers the telephone and disburses calls in a friendly, prompt and professional manner.
• Schedules, cancels, reschedules and confirms patient visits per scheduling procedures.
• Retrieves and disburses messages from answering service and facsimile machine, including RightFax.
• Opens, dates and distributes incoming mail and answers routine correspondence.
• Collects deductible/co-insurance, co-pays or balances at time of service using EPIC and Virtual Merchant.
• Balances entry of charges and payments with the daily report and makes corrections as needed.
• Maintains and balances cash drawer on a daily basis.
• Registers the patient in Epic upon arrival and collects demographic information.
• Collects insurance information and verifies eligibility.
• Discusses care transfer of medical records with patient and obtains proper consent.
• Follows Mercy’s safety guidelines and reports unsafe conditions.

Job description

Schedule: Monday - Friday 7:00 am - 3:00 pm with 1 weekend a month

Work Shift

Day/Evening

Scheduled Weekly Hours

40

Summary

This job supports Mercy’s philosophy of patient centered care by presenting excellent customer service to patients and providing clerical support to a MercyCare provider.

Job Description

Job Duties

• Answers the telephone and disburses calls in a friendly, prompt and professional manner. Conveys messages accurately and appropriately.
• Schedules, cancels, reschedules and confirms patient office visits in an accurate manner and according to office scheduling procedures.
• Retrieves and disburses messages from answering service/machine and facsimile machine, including RightFax.
• Opens, dates and distributes incoming mail and answers routine correspondence.
• Collects deductible/co-insurance, co-pays or balances at time of service using EPIC and Virtual Merchant, according to organizational targets.
• Balances entry of charges and payments with the daily report and makes corrections as needed, including voiding payments and notifying recon and manager.
• Maintains and accurately balances cash drawer on a daily basis.
• Schedules tests and procedures ordered by the provider and completes associated paperwork, including Lab and X-ray.
• Scans information into media as needed including, test results, physician referral reports (and links to original order), and other correspondence to patient record for review.
• Enters charges, as needed and payments made at time of service timely, accurately and according to defined policies.
• Handles routine billing questions as they arise and forwards questions requiring research to the financial counselor.
• Responds to medical record requests in a timely manner to include requesting information from the Health Information Management department.
• Registers the patient in Epic upon arrival and collects accurate demographic information, completes “checklist”, and does not bypass stops.
• Collects accurate insurance information, puts in correct filing order, asks MSPQ, scans in insurance cards and ID’s, utilizes RTE and external websites to verify.
• Collects worker’s compensation billing information, pulls up protocol form portal, and collects protocol information if protocol does not exist.
• Discusses Care Everywhere/transfer of medical records with the patient and obtains proper patient consent in accordance with HIPAA.
• Follows Mercy’s safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.

Department Specific Duties

Knowledge, Skills and Abilities

• Word processing/computer knowledge required.
• Medical terminology and coding background preferred.
• Effective communication skills.
• Knowledge of insurance carriers and their eligibility requirements (including Title 19 and Medicare).

Professional Experience

• One year experience in a medical office environment preferred. Two years customer service experience preferred.

Education

• High School Diploma or equivalent preferred.

Licensure, Certification, Registration

• N/A

Physical Requirements

Sedentary: Exert up to 10 lbs. of force occasionally and/or a minute amount frequently .

Pay Rate Type

Hourly

_ Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years. _

Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.