Secretary-Data Entry

Mercyhealth Wisconsin and Illinois; Rockford (IL); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & Disability Insurance

Paid time off

Parental leave

Tuition reimbursement

Well-being Programs

Employee discounts

Job summary

Mercyhealth is seeking an administrative professional to support multiple departments in a fast-paced environment. You will prepare correspondence, schedule meetings, track space, maintain minutes, and assist in budget-related activities while leveraging MS Office tools for efficient data handling.

The role requires strong organizational and communication skills, attention to detail, and the ability to prioritize tasks in a dynamic setting.

Qualifications

• High School diploma or equivalent is required.
• 1 year post high school education in business, office procedures, secretarial training, or related field is preferred.
• Min 2 years experience in administrative or secretarial role.

Responsibilities

• Composes general correspondence as needed and proofreads copy to ensure error-free work.
• Prepares meeting agenda in collaboration with Dept. Manager and distributes notice of meetings.
• Schedules rooms for committee, staff, association and education meetings and tracks space availability.
• Records, distributes and files minutes of meetings.
• Participates in budget activities including invoices, time/attendance, billing or revenue tracking.
• Generates reports from cost center data and uses advanced word processing, spreadsheets and databases.

Skills

Strong organizational skills

Verbal communication

Written communication

Customer service

Grammar/spelling

Reading instructions

Following verbal instructions

Clerical: filing, phones, data entry

MS Office

Education

High School diploma or equivalent

1 year post high school education in business, office procedures, secretarial training, or related field

Tools

MS Office (Windows)

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Composes general correspondence as needed and proofreads copy to ensure error-free work. Able to frequently re-prioritize activities on short notice; completing all requests within required time frame.
• Prepares meeting agenda in collaboration with Dept. Manager and distributes notice of meetings. Schedules all rooms for committee’s, staff, association and education meetings. Sends out meeting notices, and tracks class space availability. Accurately records, distributes and files minutes of all assigned meetings.
• Participates in budget activities as assigned. Includes, but not limited to: processing cost center invoices, entering time and attendance, billing or revenue tracking. Trained in cost center specific data and is able to generate pertinent reports.
• Utilizes more advanced functions of computer applications and software packages (I.e. mail merges, creating tables, and using columns in word processing, creating spreadsheets, and working with existing databases.
• Maintains office equipment, maintenance schedules, and adequate inventory of office supplies.
• Maintains knowledge and continues education to further develop skills. Attends all mandatory in-services

EDUCATION AND/OR EXPERIENCE

High School diploma or equivalent

1yr post high school education in business, office procedures, secretarial training, or related field

Min 2 years experience in administrative or secretarial role.

CERTIFICATION/LICENSURE

N/A

OTHER SKILLS AND ABILITIES

Strong organizational skills

Effective verbal communication

Effective written communication

Quality customer service

Grammar/spelling

Read/comprehend written instructions

Follow verbal instructions

Clerical: filing, phones, data entry

Basic PC skills

Windows software (MS Office)

LEVEL OF SUPERVISION

N/A

PAY RANGE:

$15.60 - $23.40

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP’s Best Employers for Workers Over 50
• One of Working Mother magazine’s 100 Best Companies for Working Mothers
• A Top 50 Company and Top 10 Nonprofit for Executive Women