Administrative Assistant

Med-National Staffing Inc.; Baltimore (MD); On-site; USD 28,000 - 34,000; Full time

Job summary

Med-National Staffing Inc. in Maryland is seeking an Administrative Coordinator for a contract-to-direct-hire assignment. The role emphasizes data management, email communications, and general administrative support in a collaborative, easy-going environment.

You will perform data entry in Microsoft applications and the Maximo system, manage mass emails via Outlook, maintain records, and assist with office operations. Strong attention to detail and clear written communication are essential.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry skills with emphasis on accuracy.
• Excellent attention to detail and professional written communication.
• Ability to work independently in a structured environment.
• Easy-going, adaptable temperament with strong interpersonal skills.
• Comfortable working in a fast-paced administrative setting.

Responsibilities

• Perform accurate data entry in Microsoft applications and Maximo system.
• Manage and distribute mass email communications via Microsoft Outlook.
• Maintain organized records and databases with high attention to detail.
• Post and coordinate information for overtime opportunities and events.
• Process administrative documentation and correspondence.
• Support general office operations as needed.

Skills

Data entry

Attention to detail

Written communication

Independent work

Interpersonal skills

Fast-paced environment

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Maximo

Job description

ADMINISTRATIVE ASSISTANT JOB DESCRIPTIONPOSITION OVERVIEW

We are seeking a detail-oriented Administrative Coordinator for a contract to direct hire assignment. This role focuses on data management, email communications, and administrative support in a collaborative, easy-going work environment.

SCHEDULE & COMPENSATION

Schedule: Monday-Friday, 9:00 AM - 5:00 PM (40 hours per week)

Compensation: $22.00 per hour

KEY RESPONSIBILITIES

• Perform accurate data entry in Microsoft applications and Maximo system
• Manage and distribute mass email communications via Microsoft Outlook
• Maintain organized records and databases with high attention to detail
• Post and coordinate information for overtime opportunities and events
• Process administrative documentation and correspondence
• Support general office operations as needed

REQUIRED QUALIFICATIONS

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong data entry skills with emphasis on accuracy
• Excellent attention to detail
• Professional written communication skills
• Ability to work independently in a structured environment
• Easy-going, adaptable temperament with strong interpersonal skills
• Comfortable working in a fast-paced administrative setting

PREFERRED QUALIFICATIONS

• Valid driver's license (not required but beneficial)
• High School Diploma

TRAINING PROVIDED

Comprehensive training on Maximo system will be provided

No prior Maximo experience required

POSITION DETAILS

This is not an inbound calling positionDoes not require meeting attendance or note-takingFocus is on independent administrative tasks and email communicationsOpportunity to contribute to team efficiency in a supportive environment#IND1 #ZR